The Word program provides users with wide possibilities for editing documents: change fonts and styles, change fields in Word, divide a document into sections, and much more.
How to break text into sections
Word Editor allows you to divide text into sections, each of which can be formatted. This function is indispensable when you need to set various parameters within the same page. There are three ways to break text into sections. Their difference is where the text will be placed after breaking.
- Continuous. A new section will begin on the same page as the previous one. This is very convenient when this section has a different number of columns, but is part of the same page.
- New page. The next section will begin with a new line, with the top line. This separation is convenient when the document consists of large parts.
- Even or odd pages. The next section may begin with an even or odd page. This feature is useful if the document includes separate chapters.
Break line
Word marks sections of a document with a double bar marked "Section Break", followed by the name of the section type. In view and print mode, these marks are not visible. To insert a dividing line, do the following:
- In the "Add" command, select the "Break to open a dialog box" item.
- In the window that opens, select the required breakdown type, and then confirm your choice by clicking "OK".
The line of discontinuity is the same symbol of the document as the rest, therefore, work with it is carried out according to general rules. To delete, you need to position the cursor on the left side and click the “Delete” button. If you place the cursor on the right, you will need to select the “Backspace” key. When the line break is removed, the text becomes solid, so all formatting options are automatically applied to the entire section.
Manual Break Line Insertion
By default, Word, after the text reaches the bottom of the page, places it on a new page from the top line. But if you manually insert a line break, then you can start a new page anywhere. To do this, perform the following steps:
- In the "Insert" section, select "Break for opening a dialog box."
- After that, click on the line “New Page”, and then click “OK”.
On the page, the gap will look like one horizontal line. Neither in the viewing mode, nor in the printout, it will not be displayed. To delete, the cursor must be set to the appropriate line and click "Delete".
How to set page margins?
The fields in Word are the empty space between the text and the edges of the sheet. Each page has four fields: bottom, top, left and right. The set field parameters will be applied to the entire document if there are no gaps. If there are sections on the page, you can set the fields for each separately.
Ruler
The easiest way to set the fields in the "Word", using the mouse and the ruler. In this case, the distance is determined visually, without specifying specific centimeters. If the ruler is not displayed, it can be displayed on the page. To do this, select the “View” command, and then the “Ruler” tab. To use the ruler, you need to set the page layout mode: the “View” tab, “Page Layout”. The horizontal ruler is at the top of the page, and the vertical is along the left edge. They make it possible to adjust the indentation from all sides.
The white part on each ruler indicates the active area. Understanding how to change the field in Word (left or right) is not difficult. You need to position the cursor on the corresponding horizontal ruler marker (a bi-directional arrow should appear). The pointer must be dragged to the desired position. The upper and lower margins are similarly changed using a vertical ruler.
Control Panel
The Page Settings box is another way to set fields in Word. This method is suitable when it is not possible to use the mouse or if it is necessary to set the fields in exact numbers. To do this, go to the "File" section, then - "Page Settings". In the window that opens, select the "Fields" item and enter the appropriate parameters. The “Sample” will clearly demonstrate how the page with the specified values looks.
Binding
In the event that the finished document needs binding, you must leave enough space. To do this, there is a “Binding” text box where you need to enter a specific value, which will be added to the left margin of each page. For documents that are printed on both sides, there is a function of "Mirror Fields". With its help, the value will be added to the left margin of each odd page and to the right margin of each even page.
In order to format the text and adjust the fields in Word 2007, the following items can be selected in the Apply list:
- To the whole text. If you select this function, the new values will be applied to the entire document.
- To the end of the text. If necessary, Word will insert a section line where the mouse cursor is located. New fields in Word will only be in the selected section.
- To the current section. This function is available only when the document is divided into sections.
Page Size and Orientation
The standard document format is 8.5 x 11 inches, and the lines of text are parallel to the short edge of the page. The parameters can be varied: you can choose from the proposed options or determine the dimensions yourself. If necessary, it is possible to arrange the sheet in landscape orientation.
The page size and orientation are indicated as follows:
- In the "File" section, select "Page Settings."
- In the “Paper Size” tab, specify the necessary values in the appropriate fields.
- Then select the type of sheet orientation .
The Apply list contains the following functions:
- To the whole text.
- To a specific section.
- To the end of the text.
Then confirm the selection by pressing “OK”.
Paper source
There are documents that should be printed on specific paper. For example, often the cover page is a letterhead. In Word, you can specify paper sources for each section of documents. To do this, follow these steps:
- Select the "File" section, and then the "Page Settings" tab.
- Click on “Paper Source”.
- In the field "First page" indicate the source of paper feed. The features of the printer model must be considered.
- The “Other pages” tab will indicate the paper source for the entire document.
- In the "Apply" list, determine the appropriate function.
If the user works in Word 2003, the fields can be entered not only in inches, but also in centimeters. To do this, change the units in the tab "Parameters", "Screen", "Unit".
Entering Headers and Footers
If there is a need to enter headers and footers at the top or bottom of each page, you can do this as follows: in the "View" menu, select the "Headers and footers" tab. In the window that opens, you can set the necessary parameters. As a rule, a footer is not needed on the first page, therefore, before setting the fields in Word and starting working with the document, you need to perform simple steps: in the File section, select Page Settings. In the tab that opens, select "Paper Source", and then in the "Distinguish Headers and Footers" section, check the box next to the first page.