Many enterprises still use old versions of MS Office to this day, doing this not so out of habit as because of the complexity of introducing new software systems in production. You can’t argue with this, but I would like to advise home users to use the new versions of this office suite, which offer a lot of new features, and one of them is the XML format.
More precisely, not the fact of its presence, but the normally implemented support of all its functionality. However, we will consider the capabilities of Excel 2007-2013 in more detail.
Firstly, the creators themselves set a goal to provide users with a quick, simple and easy to learn office suite of programs. The main task was the creation of such a complex, which would allow several times to increase labor productivity. However, for users, the appearance of the new versions of the spreadsheet editor will certainly seem extremely strange and unusual.
One of the most important innovations in Office 2007 can be considered full support for the new cross-platform format for saving XML files. This format at first glance is no different from old files, but this impression is rather misleading. It should be remembered that this is not just a text document.
In fact,
the XML
file format makes a special archive out of the document. To verify this, you must change the extension to .zip and open it with any existing archiver. Inside you will see a lot of files that store not only text, but also other information. Tables, links, including hypertext, are all stored in the form of service arrays. Thus, the XML exchange format not only allows you to separate data and text, which largely protects information from corruption, but also facilitates the easy export of documents to other forms.
In a word, it is often better for corporate users to spend money and update software, since subsequently this step will certainly help to save a lot of money. XML files can be easily transferred by e-mail due to their small size, and error control helps to keep the contents of the document intact even in case of serious crashes. Of course, it’s difficult to call the XML format a panacea, but in the corporate environment its very existence is an undoubted plus.
Unfortunately, many conservative users still believe that new documents are another “whistle” that does not offer anything fundamentally new. However, this impression is deceptive and lasts exactly until they get to know the richest opportunities closer. For example, the function of publishing their blog posts directly from the office applications that had been promised to users for so long has been finally realized. Of course, your personal page should also support all the functionality that the XML format provides.
The entire set of programs also acquired a tool that allows you to work with your business partners from a distance. We are talking about the Groove application, which creates not only your own account, but also a special workspace into which you can invite your colleagues via the Internet or Ethernet LAN.
The program at the request of the user places those documents that need systematic synchronization and updating. In addition, Groove enables all your colleagues to use collaboration results at any time. Needless to say, that without the XML format described by us, all this would be the lot of extremely expensive software packages for corporate use?