Users who often use Word have noticed that at times, the program highlights some words, emphasizing with a wavy line that has a color (blue, green or red). She does this for a reason. It indicates to the user that he made some kind of mistake, be it punctuation or grammatical. But, of course, the fact that the selection happened erroneously is not missed.
In this article, we will look at how to check spelling in Word using its built-in tools for these purposes. All the nuances of this check will be examined in detail, so that by reading the article, the user will understand all the little things.
Check punctuation and grammar
All spell checking activities should be divided into three blocks, which will be sorted a little lower. Now it’s worth talking about how to enable spell checking.
First of all, run the program itself and open the document in which you want to check and correct it. Next, you need to go to the "Review" tab, because this is where the tool we need is located. Now on the toolbar, find and click the "Spelling" button.
Tip: If you want to check spelling not in the entire text, but only in some part of it, then before clicking the "Spelling" button, select the desired part of the text.
After clicking, the program will analyze your text, and in the event that at least one error has been found, the "Spelling" window will appear on the right side, where actions will be taken to fix this problem.
By the way, it is worth noting that it is not necessary to go to the "Review" tab. You can open the "Spelling" window by pressing the F7 hotkey on the keyboard.
Before proceeding to direct work on the errors, you can still pay attention to their types. As you can see, they are underlined. And depending on the nature of the error, the color of the line changes. If the word is underlined in red, it means that the program does not know it. If blue or green - grammar or punctuation.
Note: Grammar and punctuation errors are underlined by either a green or a blue line - this depends on the version of the program. For example, in Word 2013 this line will be blue, and in 2007 it will be green.
Error handling
Now let's figure out how to check spelling in Word. As you can see, the "Spelling" window has three main buttons that you can interact with. Let's look at each one individually.
- “Skip” - using this button, you will skip the error that is currently selected, thereby making it clear to the program that there is no problem in the word. However, in the future it will all be exactly highlighted as incorrect.
- “Skip all” - by clicking this button, all similar words in the document will no longer be highlighted.
- "Add" - this button is responsible for adding to the program dictionary a word that is currently selected and is considered erroneous. Due to the addition, it will never stand out again.
This is just the beginning, soon you will fully understand how to check spelling in Word.
Error correction
Errors must, of course, be corrected. It is for this that you need to know how to check spelling in Word. In addition to the above buttons in the "Spelling" window, there are two more - "Change" and "Change all." We will also consider them, but a little later.
Now let's pay attention to the window. This window will contain a list of words with which you can replace a misspelled word. That is, the program is trying to analyze and understand what exactly you had in mind. You just have to select the correct correction and click the "Replace" button to correct the error. By the way, if you click the "Change All" button, then this error will be corrected in the entire text. It is for this that these buttons are needed.
Tip: If you don’t know which of the corrections is correct, then you can use special services such as Spelling or Literacy.
End of check
After you check and correct all errors in the text, a window will appear in front of you, which will notify that the verification is complete. You just have to click the "OK" button.
So you found out how spelling is checked. Word is a very useful tool if you are not sure that knowledge of the Russian language allows you to write without errors. It is also worth recalling once again that, depending on the versions of programs, actions may vary. For example, as in the case of the underline color, when in Word 2013 the color is blue, and in the previous ones it is green.