The most common types of regulations issued by the administration of organizations of all forms of ownership are considered orders, instructions, decrees, decisions. All of them should be in strict accordance with the requirements of the law, in other words, there should be no provisions that contradict current legislation.
Documents go through a complex process of education, consisting of the following stages: studying the essence of the issue, creating a draft instruction, further coordination, endorsement by the management team, implementation. Decisions and decisions additionally require a stage for discussion at a general meeting of the collegial body.
Preparation of a draft document can be entrusted to one, sometimes several structural units, or officials. The most important condition that can ensure the quality of the act is the competence of the preparers. Along with this, the following requirements are presented to the compilers: professionalism, depth of knowledge of the issue, level of cultural level, ability to express thoughts.
Administrative documents consist of two main parts - ascertaining and administrative. The role of the stating one is an introduction to the essence of the issue. It lists facts, phenomena, events, gives an assessment. Often in this section an act of a higher authority is mentioned, retold or quoted, for the execution of which an administrative document is created. But the ascertaining part may be optional and omitted if there is no need for clarification. Administrative documents are first of all instructions, so the main burden in them is borne by the administrative part, voiced in imperative form.
After preparing the text proceed to its design. These regulations are drawn up on a letterhead of the generally accepted A4 format. Among the details you can find: coat of arms, logo, name of the institution or name of the author, type of document, its actual date, number, present place of compilation, heading (if any), the text itself, the signature (or signatures) under the text, marks on the sight (approval )
Having passed all the way of preparation, draft documents are given for signature. The head or his deputy signs orders and instructions. Collectively adopted decisions and decisions are endorsed by two signatures - the chairman and the secretary. In some cases, administrative documents come into force not only from the moment of their signing, but also after bringing the performer to competent knowledge. The appointed date of entry into force, as well as the duration of the act, may be indicated in the document. In order to provide the executor, administrative documents are immediately circulated and distributed according to the list, which was prepared personally by the drafters of the project.
The organizational and administrative document is intended to consolidate the goals, functions and tasks, along with this, the rights with the obligations of employees to perform certain actions. An example of such acts can serve as instructions, protocols, decisions, orders.