Correction of mistakes in the sick leave by the employer: sample. The procedure for filling out sick leave by the employer

In case of temporary disability, sick leave is issued to employees. The design and content of this document have many requirements. If they are not followed, then he will not be accepted to the FSS. Therefore, it is important to know how the employer corrects errors on the sick leave. A sample and the nuances of the design of the document are presented in the article.

General information

A sheet of temporary disability is considered a medical and financial document. It serves as confirmation that the employee was not at work for a good reason (illness). On its basis, allowance is accrued. According to the law, during the period of incapacity for work, an employee retains his position and is granted an average salary. The first 3 days of sick leave are paid for by the institution where the person works, and then by the FSS.

It is because of the fact that the bulk is paid from the state budget, you need to carefully consider the filling process. Explicit changes and corrections cannot be made to the sheet. But all people can make mistakes. Therefore, you need to know how to make corrections to the sick leave.

Who issues sick leave?

These documents are provided only by those medical institutions that have a license for medical activities. Hospital sheets are issued:

1. Attending physicians - in medical institutions and research institutes.
2. Dentists and paramedics - in some cases.

But ambulance staff, blood transfusion stations, emergency departments, hospitals, and special medical facilities do not have this right. To obtain a sick leave, you must contact the clinic. The doctor and the employer have the right to fill it out. Upon receipt of the document, compensation for the period of incapacity for work will be available.

Corrections

Like other official documents, the disability certificate does not imply explicit changes. Incorrectly executed adjustments will cause it to be invalid. Such a document will not be accepted by the FSS, therefore a refusal of payments will follow. The employer bears administrative punishment for the incorrect filling of the document. Only a limited number of deviations in the design rules are allowed:

1. Excess gaps between the name of the doctor.
2. Spelling some words in capital letters.
3. Lack of dashes in empty fields.
4. The designation of the address of the medical institution is not in the correct sequence.
5. Specifies characters at the borders of cells.
6. Small blots.
7. Extra ticks and dots.
8. Designation name of the employer in quotation marks.
9. The presence of print on the fields with information.

It is not a mistake to fold a sheet 2 or more times, as well as fill it with a ballpoint or blue pen. Other defects are considered unacceptable, therefore, changes or the provision of a new document is required. The pattern of correction of errors in the sick leave certificate by the employer is the same for all organizations. Inadmissible defects must be eliminated without fail.

Correction Rules

An example of a correction of mistakes in the sick leave by the employer will help to make the document legal. In the new form, adjustments are made to the turnover. How to make corrections in the sick leave? An incorrect recording must be crossed out carefully with a solid line. This is done by a black gel pen. On the back, the desired entry is performed. There is a special form for entering information. On the back you need to write "Corrected Believe." After that, the signature of the person in charge and the seal of the organization are put.

And the responsible ones are:

1. Company executives.
2. Chief accountants.
3. HR specialists.
4. Other staff.

At least one signature of the person who filled out the document is required. If the filling is inappropriate in the entire line, then cross out all of it. Then, on the back, a note is made that this information is invalid. Whatever notes are indicated, you must indicate "Corrected Believe." After that, the signature of the person who made the note is put. Only then will the document be valid.

Correction of common errors

Correct correction of the sick leave will allow you to prevent difficulties in obtaining compensation. A common mistake is the incorrect designation of the name of the institution. It can be allowed both by the medical worker and the employer. In the first situation, the FSS authorities can accept the sheet without making any changes to it, since the error is not considered the doctor’s fault. But in order to avoid such cases, it is advisable for the employer to familiarize employees with the correct company name.

If a defect is made by the head or accountant, then it is eliminated in the same way as in other cases. The wrong company name must be crossed out, and correctly written on the back. This defect can be considered insignificant, as FSS employees identify the company by registration information.

Another situation when the correction of information is necessary is considered to be the requirements on the part of the employee for recalculating the amount. This usually happens with new employees who have not yet submitted a certificate of earnings from a previous job. Then even a correctly filled sheet may be incorrect. The employer submits this sheet, and recalculation performs on a separate document.

Medical facility errors

There are several mistakes that are often made by a doctor. Since part of the sheet is filled precisely by him, various inaccuracies often occur. It is unacceptable to correct them either by employees of the medical institution or by the employer. Only FSS employees can evaluate the correctness of the information entered. If the error is perceived by them as unacceptable, then they will return the document. Only then will an employee be sent to a medical facility to receive a new document.

Providing a duplicate is the only option for correcting mistakes made by the doctor. The old document will be invalid. Not all errors are considered material and may be grounds for refusal to pay refunds. These include:

1. Date designation in Roman numerals.
2. The position of the doctor is not indicated.
3. Invalid disease code.
4. There is no doctor’s signature (if several sheets are drawn up).
5. Partial mismatch of the name of the clinic.

All the same, you should find out in the FSS region what shortcomings are significant. Often, these disputes are resolved in court. As can be seen from practice, in most situations, the FSS still pays for sick leave. But still following the pattern of correction in the sick leave by the employer will allow to prevent many difficulties.

What do FSS employees turn to in the first place?

In order to prevent delays in payments, it is necessary to correctly fill in sick leave. The FSS draws attention to the following nuances:

1. Are there any extra gaps in the name of the health care provider.
2. Is the hospital seal clearly visible.
3. Signatures of the medical commission.
4. The accuracy of the information.
5. Is there a dash in the section “Exemption from work”.
6. The number of fixes.
   

Accounting for these nuances will allow you to correctly draw up a document. An employer will need a sample correction of errors on the sick leave only if there are permissible inaccuracies. Often a document needs to be replaced.

Number of mistakes

The law says that if there are more than 2 corrections, the document needs to be changed. But there are exceptions caused not by errors, but by the facts that have appeared. For example, the law allows the recount of the amount of sickness benefits for 2 years from the date of its termination. This means that changes will be made to the sick leave. Then the FSS allows not to make corrections, but to perform calculations on a separate sheet and attach to the form.

Change the document in the following cases:

1. Incorrect name of the medical institution or the wrong seal.
2. Errors in the personal information of the employee.
3. Incorrect disability dates.

If there is a mistake in the doctor’s specialization, but the text is read, then you do not need to change the document. It is allowed to write the name of the doctor incompletely if there are not enough cells. The sheet is given for replacement even after it has been paid.

Responsibility

If no one has found an error and has not been corrected before being checked by social insurance, then the form will be invalidated. In this case, the employee will be denied benefits. Sometimes it is allowed to make corrections in the sick leave immediately. But only if the employer can do this or the amount of benefits will not change.

If the amount of the allowance is indicated incorrectly, and the document itself is drawn up correctly, then the organization will have to pay a fine for the incorrectly paid allowance. It is assigned as a percentage of the allocation amount. The fine is imposed for overpayment or underpayment.

Social insurance employees may refuse to pay even when processing a document with blots. Therefore, you should not fill the sheet with a pen that smears and flows. An example of correction in the sick leave is in the article. But in order not to have to make adjustments, it is better to carefully fill out the document.

Filling Rules

Now we are preparing for the rejection of paper documents. Already there are electronic versions of sheets issued through a computer. After filling, they are transferred to the FSS. It is not required to provide the sheet to a person. In this case, the fund sends funds to the personal accounts of citizens, using only an electronic document.

But in the paper version there is an order for filling out the sick leave by the employer. The basic rules include:

1. The location within the cell, without going beyond the edges and preventing contact with the edge.
2. Enter information in print or in capital letters.
3. In the manual method, black ink is used.

If an error is found or the sheet is lost, then you need to get a duplicate. The employer, in comparison with the doctor, has the right to correct errors by crossing out. Such a document has legal force, so there will be no difficulties at the expense of it.