Everyone wants to work in their specialty in an interesting position. To do this, he must have the necessary qualifications, experience and relevant skills. A potential employer checks all the documentation submitted by the applicant for study, and even a letter of recommendation drawn up by a past employer may be included here. It usually lists all the positive qualities of the employee, gives his achievements and other positive aspects.
The nuances of the formation of the document
A letter of recommendation is compiled only with a good relationship between the employee and the employer. In any case, the initiator should be the head of the company, who was really satisfied with the work of the former employee. The basic rules for compiling this document include:
- A letter of recommendation from the employer is compiled exclusively on the letterhead of the company;
- the document is signed by the direct manager of the employee, although in certain situations the signature of the director of the company is put;
- the text gives an objective assessment of all the qualities and abilities of the employee;
- not only positive, but also negative characteristics of the specialist are described.
In Russia, such letters are not mandatory, but employees often ask their former managers to draw up documentation. It can positively affect the decision-making of future employers.
A letter cannot guarantee that in another job the applicant will be immediately officially accepted into the company. It only confirms that the specialist has certain qualities, abilities and skills. Although often it is a letter that acts as a decisive factor in making a decision. Due to the availability of the document, the future employer understands that the citizen has a good relationship with the past leader.
Document concept
The letter of recommendation is presented by a special document in which the former head of the specialist lists his professional skills, qualities and skills. Often it is even compiled by a direct employee, after which the former employer signs it, and the company’s seal is also put on it.
There are many examples of letters of recommendation, since their content depends on where exactly the citizen worked, what position he held, and also what impressions the former leader had about him.
Such letters are used by citizens as additional evidence of their qualifications and experience. They are attached to the application for employment or shown to a potential employer during an interview. Company managers can make sure that the information contained in the resume is true, therefore, all of the listed skills of the applicant are really appreciated by the past employer.
A letter of recommendation from the organization for the employee can act as evidence. But do not exaggerate its significance, as often employers simply do not pay any attention to additional documents.
Correct structure
When compiling a document, you can use an arbitrary form, but it is advisable to adhere to a certain structure, which makes the letter easy to read and attractive in appearance. When writing it, it is recommended to take into account the basic requirements and rules for compiling business letters.
The optimal structure contains information:
- the title is standard, so just write a “Letter of recommendation”;
- the following is the main text, where the head of the company or department must confirm that a particular specialist worked in the company in a specific position for a certain period of time;
- lists all the duties that were performed by him at the workplace;
- a list of business or personal qualities of a citizen is given;
- describes all the achievements that were achieved by the employee while working with the past leader;
- indicates the reason for the termination of the employment contract;
- the position of a citizen is prescribed, his full name and contact details;
- at the end, the date of writing the letter must be indicated.
The information in such documents may vary significantly. A sample employee recommendation letter from a former employer can be found below.
The legislation does not contain information on what the form of this document should be, but it is desirable that it necessarily contain all of the above information. In this case, you can slightly change the structure, but the meaning should remain unchanged.
Formation Tips
When drafting a letter of recommendation to an employee, some expert advice should be considered. They will allow you to truly form a document that will help the citizen in the future find the optimal place to work. The main such tips include:
- lists the strengths of the employee, represented by responsibility, discipline, punctuality or other characteristics;
- provides information on how the applicant may be useful to the owner of another company;
- the reasons are set out for which the previous employment contract was terminated, for example, the employee was not happy with the salary or the company was undergoing a staff reduction process;
- it is advisable to give as many concrete examples as possible, since different veiled and generalizing phrases cause only bewilderment and irritation among company leaders;
- if there are certain achievements, they should be listed, for example, due to the activities of a specialist sales were increased by several percent;
- companies should draw up a letter of recommendation on their written form, which confirms that the document was indeed signed by the former head of the employee;
- all text should be on one sheet;
- often, the former employee already finds a new place of employment while working at the previous place, and in this case, you can directly indicate in the letter information about the future employer, since each company leader is favorably disposed to addressing;
- the text concludes with personal recommendations about the former leader, which will indicate a positive relationship between the two parties to the employment relationship;
- The head of the enterprise must leave his personal data in the document, which will allow future employers to make sure that the letter was really drawn up by the management of another company.
All information in the document must be reliable. A sample letter of recommendation from the organization for the employee can be studied below.
Who certifies?
Once the letter is completed, it should be certified. This process is carried out by the direct manager of a former employee of the company. In some situations, documentation is certified by the director of the entire organization. It is advisable to put on it the seal of the enterprise.
Often the company does not have letterhead, and in this case, you can use the usual blank sheet of A4 size. At the top of such a sheet should indicate the details, name and location of the organization.
Be sure to register the contact details of the person engaged in the certification of the letter. A prospective employer can call to verify the veracity of the information in the document.
What phrases are recommended to be included?
When drafting a letter of recommendation, an employee is recommended to include several standard, but effective phrases. They allow you to adhere to a business style. These include the following information:
- the employee has specific skills, for example, knows how to use certain accounting computer programs;
- passed any additional training, for example, took advanced training courses, attended trainings or used other opportunities to improve their knowledge, which should be confirmed by different diplomas or certificates;
- has experience in a certain position;
- successfully copes with negotiations or making presentations;
- develops its own plans, on the basis of which it quickly copes with official duties;
- systematically showed high performance in the company;
- responsible approach to market analysis;
- carries out all projects and tasks in strictly established terms.
Additionally, attention is paid to the personal qualities of the employee. You can indicate that he is proactive, conscientious, punctual, easy to learn and hardworking.
Another example of a letter of recommendation to an employee can be viewed below.
Assistance to other companies
Thanksgiving documents are often drawn up not only for employees, but also for other companies whose services were used by an entrepreneur or company. A letter of recommendation for the organization from the organization is drawn up at the initiative of the direct customer, but the contractor may ask for the formation of this document to improve his reputation.
If a company has many such letters, then customers are more loyal to it, so it can count on an increase in demand for its services. When drafting such a document, it is recommended to use a sample letter of recommendation from the organization to the organization. Typically, the text contains information:
- date when the customer used the services of the enterprise;
- lists all work performed or services rendered;
- positive results of cooperation are given;
- any specific features that are beneficial to customers are highlighted, for example, low cost of services, high quality of service or other significant points;
- it is indicated that all actions under the agreement were completed within the prescribed period, and there were no problems with the direct executors.
To draw up such a document, it is advisable to use company letterhead. A sample letter of recommendation from a company of another organization can be viewed below.
Other types of letters
Documents that list certain positive characteristics of different specialists or companies can be written for nannies, tutors, or even students.
Each such document contains its own characteristics, so you should study different examples of letters of recommendation to understand the rules for their preparation.
Document for the nanny
If the family requires babysitting services to care for a child, then parents carefully evaluate the available candidates. They pay a lot of attention to letters of recommendation drawn up by past clients.
If customers are satisfied with the services provided, then they can independently draw up such a document. It indicates when it was the nanny who took care of the child, what positive impressions about her were left with the customers, and also what good character traits a woman has.
Not only the family in which the nanny worked, but also the intermediary company can compose a letter.
Student assistance
Taught or the leaders of scientific works of students can assist them in finding employment, for which they make a competent recommendation. It can be passed on to potential employees. Typically, supervisors provide the following information in this document:
- the amount of knowledge of the citizen;
- special skills acquired in the learning process;
- unique features of a person’s character.
Teachers often indicate that a young specialist is easy to learn, quickly perceives information and can put it into practice. The drafters of the document leave their contact details so that the potential employer, if necessary, can contact the person and clarify any information.
If at all the student excelled at the Olympiad or took an active part in the scientific field of a higher educational institution, then the recommendation can be made by the dean or rector. In this case, the organization’s seal is placed on the document. All the achievements of a young specialist are listed.
University letter
Many young people want to get higher education, but it is not always possible for them to interest the leadership of the chosen educational institution. In this case, teachers can help their students by sending a letter of recommendation to the university. It can be compiled not only by teachers, but even by the school principal.
Such letters are usually not accepted at Russian educational institutions, but foreign organizations pay a lot of attention to them. The document should list all the achievements of the student, as well as indicate his unique personal qualities. A positive assessment increases the chances of entering a truly prestigious foreign university.
Recommendation for a housemaid
People who provide services are usually forced to work with intermediary companies, giving them part of their profits. If the housekeeper will have many letters of recommendation from past direct customers, this will greatly simplify the process of getting a new job.
Usually, employees themselves ask customers to draw up this document. It lists the basic skills of a specialist, and also describes the benefits of hiring.
Conclusion
Letters of recommendation may be drawn up for company employees or for individuals providing services to the public. Often, these documents are generally generated for other enterprises that perform work or provide services.
With the help of such documents, the reputation of citizens and companies is improved. Often letters are drawn up by supervisors or teachers for young people who increase their chances of entering a university or finding a prestigious job in accordance with their specialty.