In the West, it has long been customary when presenting employment to present their recommendations from previous employers. In Russia, they are just starting to replace the familiar characteristics with this document. Therefore, it is very important not only for personnel officers and superiors, but also for applicants themselves to know how to write a letter of recommendation. After all, there is a high probability that you will have to draw up this paper yourself, and subsequently only assure it of the boss.
The approach to the design and writing of this document is individual, as well as the resume. However, there is a general structure that is recommended to adhere to. A letter, like any similar document, should have a heading. Further, the fact of work in this company or organization is confirmed. After that, the employee is given a brief description. It writes about his personal qualities, about what he achieved, how he was able to prove himself during his work. The contact information of the person signing the paper must be indicated at the end. You can also certify the document with the seal of the organization.
Before you make a letter of recommendation, you must remember that its main goal is to give an idea of the personal qualities of the applicant, his capabilities and achievements. You need to correctly approach the choice of who will write this document. Recommendations provided by supervisors or the direct supervisor are much more valued than from the rector of the educational institution or the general director. After all, the one under whose leadership a person worked can give much more information about him and his personal qualities.
Before you write a letter of recommendation, a sample of it can be found in print or online publications and carefully read it. There are examples in English that are compiled for Western companies. It should be noted that a separate paragraph in this document should set out recommendations for the future employer regarding the candidate for the position. They must be written clearly and concisely.
Speaking about how to write a letter of recommendation, it is necessary to dwell on its content. When assessing business and personal qualities, it is better to be objective. Only positive reviews will create the appearance of formality and will not bring the expected effect. You can write here about some negative traits of the employee, however, this must be done in a positive way. For example: "the employee in most cases is punctual, and if you are late, he warns in advance."
The maximum volume of a document should not be more than one page. Otherwise, it is unlikely to be read to the end. The information in it should be presented briefly and concisely. It is advisable to make a copy in advance, since it is not known when this document may be needed. Before writing a letter of recommendation, it is better to carefully consider its contents in advance.
It should be noted that this document is an addition to a well- written resume and it is advised to give it to the manager during the interview. However, it is better to keep copies and at home. It is important that, if necessary, you can phone the guarantor, who verbally could confirm everything written.
Sometimes such a letter is required in order to receive a grant or enter an educational institution on a competitive basis. Very often, this document is required for Western universities. A student teacher should reflect on how to write a letter of recommendation in this case. It is better if at the same time he will have the status and weight in the area in which the applicant wants to participate in the competition.
A letter of recommendation may become one of the factors that will affect the choice of this candidate for the desired position.