For each person, a new workplace is a kind of stress. He must get used to absolutely original attitudes, get to know and get accustomed to a circle of unknown people, learn the behavioral norms and rules of the company. To simplify, facilitate and speed up the process of adaptation of employees, to help them start working with maximum efficiency, we suggest that management use the tips provided in the article.
Warning
For the organization, the adaptation of a new employee is a process of familiarization with the activities of the company, behavioral norms, dress code.
If you are a leader, then you need to be more serious about such a concept as adaptation of employees. In most cases, directors, managers and heads of departments let things go by chance, hoping that the team will find a common language and familiarize itself with all the rules of a beginner. But often this is not so, which subsequently causes problems such as loss of concentration and attention, slowness in the workplace and lack of interest.
What it is
Adaptation of employees is an important and integral process in every company. It represents the adaptation of people to a specific structure, conditions and rules in the organization. Adaptation of employees does not change their personality, but helps to quickly get used to a new place, get to work, perform it extremely efficiently and be productive.
Two sides of the same coin
In addition, do not forget that this is a two-way process. On the one hand, the fact that a person began working in the company speaks of his conscious choice, based on motivation and responsibility for decisions made.
On the other hand, the company implements some specific obligations, hiring an employee for a specific work.
Statistics provided by Western companies prove that a quality adaptation program can reduce staff turnover by more than 20 percent per year.
What is it for
Employees are an integral and important part of any organization or industry. Without them, no business can flourish, no company is able to achieve its goals.
Employees are those who do something for their company, give the desired result, work through various operations and set standards. In fact, profitability can never be achieved without workers.
Much needs to be considered when hiring new staff. Adaptation of employees should take place on a regular basis, even if new managers appear, company owners change, staff turnover occurs, new rules are introduced and office policies are modified.
Therefore, it is very important to help your staff easily adapt to all kinds of changes in order to get a good, qualified and responsible employee in return. There are many cases in the world when large business empires collapsed just because they could not help their staff or underestimated their people.
We offer you to listen to tips that will help simplify the process of adaptation of employees.
How can organizations help employees adapt to change?
An employee adaptation plan may be as follows:
- First step. Help your employee understand changes or new conditions. It is important to analyze the current situation in order to explain each change. So the employee will be in a better position and will be aware of what exactly is happening.
- Second step. Help the employee understand that he is not losing stability. When you explain to the employee about all the changes, it will be necessary to add that his position has been saved and the changes will not affect the salary and / or position in the organization. Most employees are simply afraid of losing their jobs.
- Third step. Help your employees adapt to change with appropriate training. Do not make your employees feel that they are not suitable for change or not sufficiently educated to continue to work in a renewed organization.
- Fourth step. Keep your employees highly motivated. Motivation is an important point in the employee adaptation program, as it helps the employee easily adapt to changes. Tell them how change will be effective and beneficial for their future.
- Fifth step. Cash reward is the best form of motivation. Almost everyone in this world works to get as much money as possible. Altruistic people practically do not exist, and slavery has long been canceled. When you see that an employee is interested and striving for change, can fight hard and for a long time to get the desired result, then do not hesitate to offer him a monetary reward. Thus, the person will be more motivated, will work harder, and it will be easier for him to adapt to some new initiatives undertaken by the organization.
Employee Adaptation Examples
We suggest analyzing two common cases that often occur in various organizations:
- The sales manager got a job in a multisectoral group of companies engaged in industrial commercial activities. The man quit his job after two days. It turned out that the worker was not provided with a workplace, he did not have a desk and a telephone, but most importantly, no one explained to him why these things were not there. The thing was that the director of the sales department, which this employee was subordinate to, left the business trip on the first day after a few minutes of conversation with him, without giving any instructions to anyone. The situation could not be resolved, the person did not return to the company, and the organization really regretted it. The resigned employee very quickly found a new place and after a few months already held a good position, receiving decent wages.
- The manager of the transport department was hired at a large food factory. After the first day, the man left the company, because at the end of the shift at the exit, the security asked him to show the bag for inspection. The employee saw this as an insult, although it was a natural process in the enterprise, which also applied to the management group. Just no one told the newcomer about it. If the organization had previously notified the employee about its rules, then the conflict could have been avoided.
These examples of adaptation of a new employee will help him to get used to a new place, quickly get used to the routine and rules of the organization, understand all working moments and take nuances to become an irreplaceable and highly paid staff.
Organization Order
Here is a list of tips for professionally adapting employees. It is recommended that you start the study day for a new employee a little later than usual, so that all people take their places and you can get to know each other without fuss. As a rule, someone from the personnel department meets a new one, and first of all they start filling out important and necessary documents. After all the procedures, the person is handed over to the curator (not necessarily the director), who is responsible for the implementation of plans for the implementation of the position.
First, the employee receives the necessary equipment for his work. Then he goes to his workplace and gets to know his colleagues.
List of possible topics for discussion
Social adaptation of employees is no less important in this process. When people communicate with each other, share stories, they begin to trust each other. This creates a favorable environment within the company. So, we present to your attention a list of possible topics for exploring the organization:
- detailed history of the company and its development;
- The most important details of the organization
- Description of the enterprise’s business and customer service policies;
- content and job description, responsibility;
- acquaintance with labor protection at the enterprise (instructions, schedule);
- a list of documents that a new employee should know about first;
- list of job responsibilities.
First day
Before you meet a new member of the company, you need to prepare. The approximate algorithm is as follows:
- together with the new employee, study his job responsibilities, let the employee ask leading questions;
- Explain the rules for reimbursement of potential expenses;
- Explain confidentiality requirements
- explain the internal rules;
- discuss management style, culture, traditions, organization norms;
- introduce him to the main personnel procedures and policies, organizational structure and subordination structure (if necessary);
- prepare labor safety rules and actions in case of evacuation, draw up first aid instructions;
- introduce the order of communication, the requirements for appearance, the rules for opening and closing an office, caring for a workplace;
- give him personal information: the location of the dining room, toilet, rest room, smoking area.
Until the end of the adaptation period
Feel free to hold meetings or polls about what employees think you can and should change in your organization. This will certainly make them feel more comfortable. Besides:
- familiarize him with special procedures, the specifics of work in the department and in the organization as a whole, with the requirements and standards of work, with the reporting system;
- make a competency analysis and develop an individual long-term training program;
- Explain how the organization’s administrative system works.
Talk to your staff no matter what happens
Let your employees know that you will be with them all the way. New changes can be quite difficult for them, but it will be much easier for employees when the employer provides support and assistance.
Tell them that you are ready to provide any information and assistance to make it easier for them to accept the changes. This will certainly make adaptation easier for both you and your employees.
Create new teams and projects
Arrange new couples. Try to connect young professionals with seniors so that they can exchange experiences and technologies. Creating new teams can open a second wind in the organization.
It is important to understand that companies are nothing without employees. Make them feel that they are important and valuable to leadership.