Foreign citizens must stay on the territory of Russia exclusively on legal grounds. To do this, they must be registered with migration. If they plan to stay on a trip to a hotel, then this institution is engaged in the preparation of documents for registration. Registration of foreign citizens at the hotel is accompanied by the maintenance of a special journal by employees of the institution.
Key features
Foreigners have the right to receive guest registration, the period of which is 90 days. To do this, you can use the departments of the Russian Post to send documents to the migration service. If you plan to live in the Russian Federation for more than 90 days, then you need to receive a special migration card.
Registration by mail is carried out by the owner of the dwelling in which the foreigner is staying. The procedure is considered simplified, so it does not spend more than one day. For this, the necessary documentation is collected, sent by mail to the migration service.
Often foreign citizens prefer to stay in hotels. In this case, the registration of foreign citizens at the hotel is performed by the leadership of this institution. To do this, you can use the mail or personally come to the FMS office. It is also allowed to use a special online service.
What documents are required?
The rules for registration of foreign citizens in a hotel are the need to inform the migration service about the arrival of a foreigner in the institution within 7 days after arrival. For this, the following documents are prepared and submitted to the FMS:
- receipt confirming payment of state duty;
- a notification form confirming that the foreign citizen is indeed making guest registration at the hotel;
- inventory of papers.
All the rules for registering foreign citizens in a hotel or private property are listed in the Federal Law No. 115.
Pros and cons of sending documents by mail
Most often, managers of different hotels prefer to perform guest registration by sending documents by mail. The advantages of this method include the high efficiency of the process and convenience, since post offices are located in every region of any city.
But the downside is the need to fill out two copies of the notification, and also due to the use of the inventory and the delivery receipt, additional costs are incurred.
Registration Features
Most often, foreigners prefer to stay in hotels, because they usually do not have good knowledge of the Russian language, therefore they can not agree on a rental with the owners of premises. The features of temporary registration of foreign citizens at a hotel include:
- the procedure is carried out by employees of the institution, so foreigners themselves may not care about registration;
- such actions lead to the fact that foreigners can stay in Russia only for three months, after which they will have to apply for a temporary residence permit;
- when using guest registration, it will not be possible to extend its validity period;
- in the presence of such registration it is allowed to leave the territory of Russia, but only once;
- registration does not provide an opportunity for official employment in the Russian Federation;
- Foreigners must live directly in a hotel where they have temporary registration.
Before filling out the application, employees of the institution must find out how long the guest will be in Russia.
Registration process
The procedure for registration of foreign citizens in a hotel involves the implementation of sequential actions:
- upon arrival at the hotel, a foreigner must transfer to the employee of the organization his passport, visa and a migration card previously issued at the border;
- the hotel administrator fills out a special arrival notification in a unified form;
- information in the document is entered exclusively in Russian using a blue or black pen;
- the notification shall indicate the name of the alien, his date of birth, citizenship, date of arrival in the country, migration card number and purpose of visiting Russia;
- In addition, information about the receiving party is entered, therefore the address of the hotel, its name and TIN are indicated, after which the seal of the organization is put on the document;
- the tear-off form of this notice is transmitted to the foreigner, since this document serves as confirmation of exactly where the citizen actually resides in Russia;
- a correctly completed notification with a copy of a foreigner's passport is sent to the Ministry of Internal Affairs of the Russian Federation within 7 days.
If there is no information from the hotel within the prescribed time period, then the organization may be held liable under Art. 18.9 Administrative Code. Therefore, the company pays a fine of up to 500 thousand rubles. Registration of foreign citizens at a hotel may involve not only sending a notice by mail, but also using a special electronic service.
Electronic Registration Rules
Many hotels prefer to use special unified communications with the migration service. This allows you to promptly notify state authorities about the stay in the institution of foreigners. Additionally, you can use the services of an intermediary provided by the MFC.
Most often, hotel administrators prefer to use a special portal called "Elpost". This program greatly simplifies the procedure for registering foreigners. To do this, all documents are scanned, and then loaded into the program. Only after that they are sent to the right department of the migration service.
How is the mail process performed?
Some administrators use the standard registration of foreign citizens at the hotel. The procedure is performed using mail, for which successive steps are implemented:
- after accepting the alien and filling out the notice, the hotel representative must come to the post office;
- the postal worker is given a migration card form, a copy of the guest's passport, as well as a correctly completed notification;
- documentation is carefully checked by an employee of the institution, after which the paper is confirmed by the seal and signature of a specialist;
- on the tear-off sheet is the date of adoption;
- this sheet is then transferred to the guest.
All other actions are performed only by the mail employee, as he sends to the desired address the necessary documentation received from the hotel administrator.
Reasons for denial of registration
Typically, registration is carried out promptly and without any difficulties, but sometimes situations arise when a citizen of another state is denied registration at a hotel. The following reasons may be used for this:
- lack of necessary documents for registration;
- errors identified in the notification, and the hotel administrator is the culprit, who could not cope with the task;
- problems with the legal status of the enterprise in which the foreign citizen has stayed.
If the hotel belongs to an entrepreneur or company in respect of which enforcement proceedings are opened, then there is a possibility that the institution has an encumbrance in the form of arrest. In this case, registration at this address is prohibited.
If a foreigner does not have guest registration, then he is held administratively liable, therefore he has to pay a fine, and often a ban on entry into Russia is used as an effective punishment measure. The penalty for late registration of foreign citizens at a hotel for a direct institution can reach 500 thousand rubles, so organizations should take care of sending a notification to the migration service on their own.
Process cost
Guest registration at the hotel is paid, so foreigners pay 216 rubles for this service.
In addition, you will have to pay for sending documentation by mail if this method is used. For this, a registered letter is applied, the cost of which is usually equal to within 80 rubles. If the hotel administration uses the electronic form, then there are no other costs.
Rules for maintaining a register of foreign citizens in a hotel
Hotels are required to keep this journal, which lists all foreigners who have visited the organization. It is with its help that data is collected on guests, after which this information is transmitted to the migration service. The rules for maintaining a register of foreign citizens at a hotel include:
- the document may be in paper or electronic form;
- all data on the settled foreigner are registered;
- passport data and information from the migration card are entered;
- the date of settlement and eviction is indicated;
- the purpose of visiting the country is given;
- if hotel owners encounter certain difficulties in the process of compiling this document, they can get advice from the FMS employees.
Maintaining this document is mandatory. Not only FMS employees can use it, but even a district police officer, if the need arises. A sample hotel registration book for foreign citizens can be found below.
In what form do you keep a journal?
The registration journal can be presented in two forms:
- Paper version. To do this, a magazine is printed on paper, after which the necessary information is entered in it with a pen. The advantages of this method include the availability of use for each hotel. But a paper document is easily damaged or lost. Information about the guests will be stored in special piles, so finding the right entry is quite difficult.
- Electronic journal. To create it, special electronic services are used. When the guest is received, information is entered in the desired form, after which the data is stored in a certain order. A notification is automatically prepared for the migration service to register foreign citizens at the hotel. A sample of such an electronic document can be viewed above. The pluses include the lack of a large number of different documents in the organization. Ease of notification generation is provided.
Hotel owners independently choose which document will be drawn up for making entries about various foreign guests. Each option has both pros and cons, but more and more organizations are switching to electronic document management.
Conclusion
If foreigners decide to stay at any hotel, then guest registration is issued for them by the administration of this institution within 7 days. For this, a special notice is prepared for the migration service.
All hotels must keep a special register, and it can be done in electronic or paper form. All information about the guests is entered into it, and a notification to the FMS is also formed on the basis of this information.