Job description - this is an internal regulatory document of an organizational and legal nature that regulates the scope of rights and responsibilities, employee functionality.
Violation of the regulations entails the application of sanctions provided for by Russian law, internal
administrative documents, up to the dismissal of the employee.
The purpose of the job description is to rationally distribute the duties of employees, determine the scope of competence, prevent violations of functional-structural relations, strengthen the personal responsibility of a specialist for the results of his professional activity.
The job description is developed by the responsible person and endorsed by the head of the enterprise.
Human Resources Specialist
The personnel inspector is a specialist who is responsible for the state of personnel records in the organization. The staffing unit of a personnel specialist is provided for in virtually every medium and large-scale enterprise, regardless of ownership.
Small organizations impose the functions of a human resources inspector on administrative staff for combination, which often leads to a non-compliance of the personnel policy with legal requirements and entails the risk of penalties for a legal entity.
The profession of personnel inspector is quite in demand in the labor market. The average income of a specialist is thirty thousand rubles. Specialty in this field can be obtained in addition to basic higher professional education. It is enough to complete specialized courses.
Personnel Inspector Job Description
This is an internal document of the organization, developed taking into account the characteristics of the organization.
Using template documents is impractical, since they do not meet the interests of a particular enterprise and do not take into account the functional and structural features of its work.
When developing the Job Description, an algorithm should be used to determine the requirements for the personnel inspector:
- General requirements for the position.
- Qualification Requirements.
- Job responsibilities.
- Rights of a specialist.
- Responsibility for the activity.
- Additional provisions.
Qualification requirements
Personnel Inspector belongs to the category of specialists, he must have a secondary (primary) professional education, experience of one year of work in the specialty. The specialist should know:
- Labor legislation, regulatory documents and internal documents governing personnel records management.
- Federal Law No. 152-FZ “On Personal Data”.
- The methodology of accounting and movement of personnel.
- The structure and staff in the organization.
- Rules for maintaining, registering work books and personal files of employees.
- The procedure for determining the names of professions and positions of employees, calculating the total and continuous length of service, compensation.
- The procedure for establishing benefits, applying for pensions.
- Technical accounting systems and methods of working with databases.
- Own the basics of office work.
HR Inspector Functions
The position performer is charged with accounting personnel of the organization and the implementation of personnel records management. Specialty "personnel inspector" allows you to create an enterprise personnel management system that will ensure the quality of the work of the entire organization.
From the competence of a specialist directly depends on the state of the policy of work with personnel of the enterprise. The functions of the personnel inspector are to ensure that the personnel policy is maintained at the level of requirements for the organization’s activities on the part of the regulatory authorities and in order to ensure a quality record of personnel data.
Staff accounting
The procedure for the reception, transfer or dismissal of an employee based on legal requirements, instructions and orders of the director of the institution.
HR administration
Organization of accounting, maintaining and storage of personnel documentation. Formation of a database and ensuring control over the implementation of the "Law on Work with Personal Data of Employees".
Job responsibilities
The regulatory document defines the scope of responsibility of the specialist. The job description of the personnel inspector provides for the following duties:
- Timeliness of accounting.
- Timeliness of making changes to the personal files of employees.
- Registration of holidays and sick leave.
- Accounting for hours worked using technical means of accounting and systematization.
- Timely issuance of certificates and copies of work books, control of the return of personal documents and the provision of certificates for calculating compensation and benefits.
- Professional development.
The duties of the personnel inspector include compliance with internal regulations, other internal regulations and instructions.
Rights
The rights of a human resources instructor in an organization include:
- Familiarization with administrative decisions in the direction of work.
- Participation in the discussion of work and the adoption of resolutions on the work of the personnel service.
- Making suggestions on improving the forms of work and eliminating the discovered shortcomings in organizing the activities of the personnel service.
- Request and receive personal documents in order to fulfill official duties and responsibilities.
- Vizizi documents within the competence.
The rights of the inspector protect the personnel policy system at the enterprise and ensure the rule of law and reliability in matters of accounting for employees of the enterprise.
They help the specialist in the timely accounting of changes in the personnel accounting system.
Responsibility
The area of responsibility is limited to the job function of a specialist. Personnel Inspector Job Description prescribes personal responsibility for:
- Improper performance or violation of official duties.
- Offenses in the framework of a specialist.
- Causing material damage to the organization, within the limits of the legislation of the Russian Federation.
- Non-compliance with internal regulations, labor discipline standards - within the organization's internal regulatory requirements.
- Violation of business ethics.
The work of the personnel inspector leaves an imprint on the entire work of the organization.
The
specialist should be personally acquainted with the contents of the
job description , which is recorded in the document with the personal signature of the employee when applying for the job.
Additional Provisions
Since the activities of each organization have its own characteristics and specialization, they should be indicated in additional provisions when developing the Job Description. It is advisable to indicate:
- The working conditions of the instructor for personnel.
- Schedule for the provision of accounting information to higher managers.
- The norms of the relationship in the functional structure of the enterprise.
- Ethical standards for working with personal data of employees.
- A system for assessing labor efficiency.
To develop the Job Description, which is an important legal document in the organization, you should be guided by the Classification Directory of posts containing a list of requirements for specialists of various profiles.
The job description of the personnel inspector is assigned to regulate the process of the activities of the leading specialist in personnel, and this directly affects the level and quality of personnel policy in the organization.
Personnel decide everything - the principle of competitiveness of an organization in a modern business environment. Since the effectiveness of the organization depends on the quality of personnel.