The presence of printing equipment is essential for various office needs. Even for small organizations, the turnover of electronic and paper documents is quite large. Today in companies you can find a printer, scanner, copier. Each device is designed to perform its functions. The article will consider both their main functionality and additional.
How to understand that a device can scan or copy?
Most modern printers are the so-called MFPs - multifunctional devices that combine the capabilities of a scanner and a copier. Of course, each manufacturer produces products of different price segments, which primarily affects the functionality. But to find in our time a printing device that is not able to scan and make copies of images is quite difficult.
In order to understand whether it is possible to make a photocopy on the printer, and whether your device is an MFP, you need to familiarize yourself with its documentation. If this is not possible, then a simple external examination will suffice. On MFPs equipped with a scanner and photocopy, there is a lid on top. Under it is a glass panel. In a simple device, the output for a printed document is located on top.
How to make a photocopy using a printer?
Perhaps the most common task performed by office MFPs is to take copies of documents. This can be invoices, passports, driver’s licenses, military tickets and more. By itself, the process of copying using a color or black and white printer is quite simple. Just follow a few simple rules. First you need to connect the device to a power source and turn it on. Install drivers on the computer, or make sure they are available, and that the PC “sees” the printer connected to it. If possible, clean the document of possible contamination and smooth out creases as much as possible, if any, as the presence of these defects will reduce the quality of the resulting copy. Next, the source paper must be placed in the scanner compartment, face down to be placed on the glass panel. Care must be taken to ensure that no fingerprints remain on it that could ruin the copies. Then you need to select the copy mode and press the "Start" button.
On the device control panel, you can change the number of duplicates. Also, some models are equipped with the function of copying several source codes to one sheet. This may come in handy if you do not know how to make a photocopy of your passport on the printer.
Possible problems copying and scanning documents
Digital devices are subject to not only mechanical, but also software failures. And even the most expensive models are not safe from this. Fortunately, most of these problems are easy to fix.
- Software device failure. With it, the MFP may freeze, and the functions of the printer, scanner, copier will not be available. To solve the problem, you must restart the device.
- Error in work. During use, something may happen that causes an internal device error. Typically, its code is displayed on the printer display or in a message on the computer. Further actions depend on what caused the error. You can fix the problem by returning to the factory settings.
- The inability to copy or scan may be due to the fact that the MFP is busy performing another task. It is worth waiting for her assurance and resume the process.
- If the printer is controlled from a PC, it is possible that the driver is not working correctly or the driver has crashed. To fix the problem, reinstall or update it. The program should be on the disk that was bundled with the equipment. If one is lost, then you can download the software on the manufacturer’s website.
- Reset. This is the latest measure before contacting the service. As already mentioned above, the device during the operation could accumulate a lot of system errors. Reset will erase them.
Before contacting the wizards to solve the above problems, you should connect the printer to another computer and try to print, scan or copy on it. If the device does not respond, you should consider contacting a service center.
Service
Now there are many detailed articles on preventive maintenance of different types of color and black and white printers, and more detailed instructions for each model can be found on the manufacturer's website. Generally speaking, in order to avoid problems during operation, the device should be kept clean, consumables should be changed on time, and annual maintenance should be done regularly.
MFP Terms of Use
It should be noted that the glass panel of the scanner is the most sensitive element of the device to external influences. Therefore, handling it should be as careful as possible. Do not allow scratches, dirt, fingerprints and scuffs to appear on the panel, as all these defects will appear on a scan or a copy of a document. Dust from the glass must be removed using a soft, lint-free cloth. It is also unacceptable to copy contaminated or dusty documents and objects, the use of abrasives is strictly prohibited.
In the event of any problems with the operability of the device, do not rush and climb into the mechanism yourself, it is better to entrust this to qualified craftsmen. Any mechanical impact on the scanner glass is strictly prohibited. The use of powder cleaners is also unacceptable, as they can leave scratches on the surface and a large amount of liquid: it can get inside and damage the electrical components of the device or cause a short circuit.
Document preparation
Before making a photocopy on the printer, it is worthwhile to prepare the document and select the correct settings. For example, if you need to get a duplicate of a sufficiently worn and worn paper, when choosing a high resolution, all defects will be clearly visible. Before making a photocopy on the printer, it is worthwhile to separately pay attention to possible traces of glue or adhesive tape, the presence of paper clips, staples and other things, as this can leave marks on the glass or damage it. If the sheet is dusty or dirty, it is best to clean it with a dry cloth before copying.
Conclusion
As can be seen from this article, there is nothing complicated in using office equipment. Even if you are a complete beginner and do not know how to make a photocopy on a printer, you can use the above instructions. The main thing is to be careful and careful when handling these devices, and they will serve you for many years.