The work book, as you know, is the main document of the employee. It contains information about the work experience, as well as about the achievements of the employee in the professional field. The rules for completing this document are governed by special instructions and must be strictly followed. How to fill out a work book, read on.
Basic Rules
A work book must be entered for an employee who has been working for the company for at least 5 days. When it is drawn up, the following data is entered about the employee:
- Name and date of birth (recorded on the basis of a passport);
- profession, education and specialty (entered according to the document on education, qualifications, etc.).
Records of acceptance for service, transfer and dismissal
How to fill out a work book next? After that, data on the employment , the transfers and the dismissal of the employee are entered into it . In addition, the grounds on which the employment contract was terminated and information on the employee's awards are also recorded. Information on disciplinary sanctions is not entered, an exception is a disciplinary measure such as dismissal. All these data are recorded on the basis of orders within a week from the date of issue. However, upon termination of the employment contract, a record of this must be made on the same day. This, in fact, is the whole procedure for filling out work books.
If a person works part-time, then this fact can be recorded in the work book at the main place of service (at his request). After making each employee record, you must familiarize yourself with it personally by signature.
Common employer mistakes
Unfortunately, not all employees of the human resources department are eager to learn how to fill out a work book according to the law. Even one incorrect entry can lead to many problems.
- If the name of the employee’s name is entered incorrectly, the work book will be invalidated.
- If a person had, for example, a secondary education, and later he received a higher education, then a record of a new education is simply put nearby without crossing out old information.
- The date for filling out the book should be put down no later than a week after the employee is hired.
- The title page of the document is signed by the person responsible for entering information in the book. True, signing is legible is quite difficult. How to fill out a work book in this case? It’s best to just spell a surname.
- In the section “Information about the work” it is necessary to indicate the specific position and department (based on the order on hiring or transferring).
- The fourth column shall indicate the document on the basis of which the entry was made. That is, you need to specify the name of the order, its date and number. It is also worth considering that the reductions in the fourth column are unacceptable. The words "order", "protocol", "order" are recorded only in full.
- If the employment contract is terminated, it is important to indicate the article and paragraph of the Labor Code, according to which the dismissal is carried out.
Now that you know how
to fill out the workbook correctly, you will definitely avoid trouble with both employees and other authorities.