If your technique for printing documents fails, you need to figure out how to set up the printer by first setting the cause of the problem. Sometimes it can be difficult to do for a layman. The material proposed in the article is intended to help and suggest a plan of action in various situations.
Resolving a printer malfunction
Of the common problems of office equipment, we can recall the printer, which, despite the external working capacity, stops printing documents. Unlocking is required to make it function. To do this, through the "Start" button, go to the menu and select "Control Panel", and in it - "Printers and Faxes". Use the right mouse button to click on the printer icon with the mouse cursor .
If there is a command in the resulting menu called “Resume Printing”, this means pausing the sending of documents for printing. The same value will be in the status of the printer under its icon in the folder. Now consider how to configure the printer so that it can work again. To remove the lock from sending documents for printing, you need to left-click on the status bar. When the “Postpone printing” command is selected, the status of the equipment is ready will be “Not connected” and the device will not print documents. Then in the pop-up menu you should choose to use the printer online and click with the mouse button. After that the status “Ready” will appear.
When you connect the device in question to a computer, you may have problems. So you may have a question: how to set up a printer if there are no drivers for it? Usually, a disc is included with the device. If it is not, you can use the Internet and download drivers from the manufacturer’s website, paying attention to the brand of the device and its compatibility with the operating system of your computer.
Setting up a printer on a network
Most often, in offices and institutions, computers are connected to a local network. The printer, being the most common device for outputting information, is used in such systems, and sometimes not in a single form. To figure out how to set up a network printer, consider the following example.
The printer in the local network can be entered into it as an independent object, and then it has its own monitor and configuration keys. Printing devices are connected to computers either through the LPT port or via USB. The printer, which is a separate representative of the network, is assigned an IP address.
To set up the printer over a network, you must directly connect it to it, or it connects to a computer and it is shared. You need to act here as in the case of connecting a local printer. The device is connected to a computer, drivers are installed. Having entered the Start button menu, you need to find “Printers and Faxes” in the “Control Panel”. Lists of all devices that are connected to this particular computer will appear. Having selected the icon of the desired device, right-click on it and select "Sharing" in the menu. In the new window, select the "Access" tab. The switch must be installed on the shared printer. In a new window, you can specify a new name for him, under which all network participants will see him. It’s best to make this device the default printer so that you don’t look for it every time from the general list and print the necessary files directly.
Many people are faced with the problem of how to set up a printer when sending documents to print from a computer running Windows 7 on a printer connected to a machine running Windows XP. The device must be shared. Next, he needs to set a name. With the "Network and Internet" panel open, check if a network printer with XP is visible. Then click on the link "Browse computers on the network." Here you need to find the name of the computer on which Windows XP. Double-click on it. Select the desired printer from the list and right-click on the “Connect” item.