Presenting the results of the work, it is very important to prepare your appeal to the audience, taking into account the basic requirements for oral communication. The presentation of the report provides a clear and concise presentation of information that is easily perceived by the audience. In accordance with this, it is important to follow the rules of the report, which will help make your speech interesting.
The main objective of the speaker is mainly to:
- inform the listeners about something in a short period of time;
- demonstrate visual material (charts, graphs, diagrams ...);
- try to convey information as easily as possible;
- crystallize from the entire amount of information the most useful and important, present data and facts so that they are easily remembered.
Based on the goal, topic, field of activity in which it is made public, the design of the report also depends. You can write a message in free form and also freely behave to the speaker during the demonstration. It happens that you must comply with the mandatory components.
For example, the presentation of reports in the scientific field is always structured and identical to the scientific work on which the presentation is proposed.
Below we consider the main components of the report. As an example, let us draw up a report representing a scientific work. Such an algorithm of actions is suitable for preparing a report on any topic.
- The text should begin with a greeting. For example: “Dear present, members of the commission, guests (here you should list the main groups of people present, depending on the nature of the event)!”.
- Introduce those present with a clear title to the topic of the report. It is possible this way: “A report on the topic ... Let me start with ...” (if this is a scientific topic, you can start with the relevance of the proposed topic, then go to the goal, tasks, and then to consider the process and results).
- Further, after the introduction, you can begin to retell the main process of scientific (marketing, etc.) research. It is advisable to emphasize this transition with words. It will be easier for the audience to navigate, and for you to keep your attention. It can be formulated as follows: “And now let me go to the main results of the study. Let me now present in more detail the stages of our research. ”
- It would be very good to break all the information into blocks. This can be done using the fact that you propose to consider the whole process in separate steps. For example: “The research on the topic ... took place in several stages. Now we will briefly talk about them. So, at the first stage we turned to ... ".
This part of the report is the most informative, longer, so you need to make sure that the interest of the audience does not fade. Various presentation materials containing graphs, charts, illustrations, etc. will help you with this.
But it should be remembered that an excessive number of them can tire the audience even more and cause irritation. Therefore, it is worth choosing the most important and necessary slides that support your speech, and avoid a kaleidoscope of all kinds of pictures that a person can hardly make out, not to mention understanding them.
- It is worth considering that you need to clearly understand what illustration accompanies the text. They must match and complement each other. Throughout the text of the entire report, it is very necessary to make notes about what kind of slide should be on the screen when you pronounce certain words.
- At the end of the report it is necessary to briefly summarize the most basic, to make a logical conclusion. Concisely state. what have you come to in your conclusions, what development paths do you see next.
- Be sure to thank you for your attention, the proposal to proceed to the discussion.
In conclusion, we can say this: “Thank you (to someone) for the opportunity to speak, to those present - for your attention. I propose moving on to discuss the results presented. ”
As you can see, the presentation of the report should be as structured as possible. This will help the speaker himself to easily navigate the information, answer questions, be able to return to the text again and again in case of discussion points, as well as during the entire discussion.