There are cases when a particular institution may require a citizen who has contacted them to copy a work book, which should confirm the place of work. And this may apply not only to any credit organizations and banks, but also, for example, to municipal institutions - to apply for a subsidy or if the family decides on such a procedure as adoption of a child. It is precisely in such situations that the question arises of where to obtain and how to certify a copy of the work book.
Procedure
In the event that the employee appeals to the employer with a request to give him a certified copy of the work book, it must be done no later than three business days from the date of application. An employee may need either all information about his or her labor activity, or certain records. In one case, it is necessary to make a copy of the entire work book, in the other - only an extract from this document is needed.
A copy of the work book must necessarily contain duplicates of all pages. They are photocopied (very rarely manually copied) on a sheet of A4 format , and then transferred to authorized persons in this matter.
Statement
As for the extract made from the book, then in fact everything is the same. But at the same time, the copy of the labor page includes that page that contains information about its owner: full name, date of birth, education, specialization, and those pages that were requested from the employee for presentation to the court. It must be remembered that only a copy of the work book, certified by the employer, will have legal force.
Necessary marks
This procedure is fast enough. For duplicate workbooks to have legal force, on each page you must have the following marks:
1. The record that this copy is correct is recorded on all pages of the book.
2. The position of the authorized employee at the time of the certification procedure is indicated.
3. The employee certifying the copy must sign on all duplicate pages.
4. It is necessary to indicate the date of creation of the duplicate or statement.
5. The last page is different from the others. It is marked "works to date." Later, the duty of the certifying employee is to sign a copy and put a date.
6. It is imperative that the seal of the organization in which the employee is employed be affixed. It should be located on each sheet, as well as on the record "copy is correct."
Only when all these requirements are fulfilled, a copy of the work book can rightfully be considered an executed act and have legal force for one month.
Where does the document certify?
The next question to consider: "Where to certify a copy of the work book?" To get ready-made paper, an employee needs to contact either a specific manager (head) or the personnel department of his own organization. In some cases, due to the lack of a personnel department in the company, the manager appoints a certain employee to this position, who makes the necessary copies and notes and stores the books of the employees.
In the event that your employer is a private entrepreneur, then most likely he is responsible for issuing copies of work books. Therefore, a statement will need to be contacted directly. The employer in this case knows how to certify a copy of the work book, he makes all the necessary marks and puts the necessary stamps.
A copy must be certified strictly according to the rules.
The employee for whom this document is certified must remember that violation of the rules can lead to problems in confirming his working experience, position and place of work, the appointment of a pension, qualification, obtaining various advantages and benefits associated with the difficult nature of work.
Special cases
Next, consider how to certify a copy of the work book in some individual cases. Many institutions are particularly sensitive to these papers. In such a situation, it will be necessary to draw up documents accordingly. First, it is necessary to make duplicates of each page (it is worth noting that it is not so important that one or two pages will be located on the same photocopied sheet). Then all the same records are made, indicating the authenticity of the act.
The next step is to lace up all the photocopied sheets of the work book with threads and stick to them on the back side a small piece of white paper (rectangle or square), on which there must be a record of the number of sheets. Therefore, each page is numbered, put on this rectangle or square a certain number, position, signature of the certifier and the seal of the employer.
If you still have uncertainty about whether such a copy is suitable for the requesting organization or not, then you must contact this company directly. Its employees will tell you how to certify a copy of the work book and give out a sample of a correctly executed document. After that, with a calm mind, you can go to the employer and ask for the necessary act.
Getting a passport
In recent years, our citizens have increasingly begun to fly abroad. There are a variety of reasons for this: a business trip, an invitation to visit, a vacation. To travel outside our country, a citizen must make an international passport. In order to apply for such a passport, a number of documents must be presented to the migration service, among which there must be information on the current place of work. Currently, when applying for a new passport, all working citizens must fill out an application, one of the points of which prescribes labor activity over the past 10 years. In some countries this is no longer necessary, but in Russia it is still necessary.
The procedure for certification of a copy of a work book with a notary
There are situations when a notarized copy of the work book is required. In this case, you need to contact a notary. The main condition is that the book should be in your hands. According to the labor legislation of the Russian Federation, a notary public will issue a certified copy after a few days. You need to prepare for this procedure a passport or other document proving your identity. If one is not available, a power of attorney is permitted. After observing the necessary rules, the notary must correctly certify a copy of the work book according to the established model.
As a rule, this procedure takes a small amount of time: from several minutes to one hour. The effect of such a copy is limited only by the duration of the work book itself. However, do not forget that when changing jobs or when leaving, a certified copy loses its legal force.
It will be necessary to pay for the notary services provided according to the price list. Well, of course, as mentioned above, if you doubt whether a certified copy of the work book is correctly framed, you can always ask for a sample from the organization that requested this document from you.