Information on the surrounding reality is transmitted from generation to generation throughout human history, and the forms of its presentation can be completely different: drawing, writing, photography, video recording, and even a document.
In turn, the types of documents, as a rule, having legal force, are also the most diverse. They help to make managerial decisions, and also regulate the organization’s work at any stage of its activity, which allows us to call them an integral element of the internal organization of any enterprise. It is not surprising that the types of documents and their classification are the subject of scientific research by many scientists. The success of this area depends on the consistency of legislation in the field of standardization of registration of various
types of securities and organization of paperwork in general, which ultimately allows the company to work more efficiently.
All types of documents that are used in the economic activities of the enterprise can be divided according to the following criteria: by field of activity, by content, degree of unification, degree of confidentiality, execution and, of course, by name.
The nature of the activities distinguish administrative and
management reporting. The first group includes all business papers that are employees of the enterprise and which relate to general issues of enterprise management and organization of production activities. Other types of documents are employees of special departments of the enterprise regarding their direct activities. This, for example, employees of accounting, sales and any other functional units.
In terms of content, types of documents are complex and simple. Their difference lies in the breadth of coverage of issues of economic activity. According to the degree of unification, in accordance with the current legislation, there are individual, approximate, standard and unified business papers. By confidentiality - secret and open access. Documentation may vary, but it is important to distinguish between originals, copies, duplicates and extracts.
The whole set of issues of economic activity of the enterprise is regulated by
organizational and administrative documents. The types of these documents depend directly on the sphere in which the company “rotates”. And their legal force, first of all, is affected by the literacy of the drafting, as well as compliance with all requirements of the law and the availability of all necessary details. The following elements must be included in the model agreement:
- Russian state emblem;
- coat of arms of the subject of Russia in which the enterprise is located;
- emblem or trademark of a business entity;
- OGRN of a legal entity;
- OKPO organization code;
- TIN / CIT of a business entity;
- authorship;
- document code for OKUD;
- reference data on the enterprise (address, phone, e-mail, fax);
- Title of the document;
- date and place of paper;
- date of conclusion of the agreement;
- addressee to whom the agreement is addressed;
- registration number, which includes the date of registration of the paper with the company.