Invoice: what is it, how to use it in economic activity?

In economic turnover, the term is often used - an invoice or an invoice. However, in the civil code there is the concept of “invoice”. What is it? The answer to this question can be found directly in Art. 435 GK. This term is interpreted as a proposal that can be sent to one or more persons, with the intention of concluding a specific contract. However, the offer must contain clearly defined conditions for the upcoming transaction. The transaction is considered to be concluded as soon as the recipient has accepted the offer. If the withdrawal of the offer was received by the sender before its issuance or at the time of issuance, then it is considered not accepted.

Kinds

In order to correctly use this document in their activities, there will be little knowledge that this is an offer, it is necessary to know its types:

• Public Such a proposal is sent to a certain circle of persons or an unlimited number of recipients. A striking example is the proposal for the provision of Internet or television broadcasting services, and for lending. The person who accepted the proposal has the right to demand from the sender of the offer the fulfillment of the obligations that were declared in the document.
• Free. The proposal is only slightly different from the public one in that it is sent to a specific circle of people with the aim of conducting further negotiations on cooperation.
• Solid. This is a proposal to a specific counterparty, indicating all the terms of the transaction. If the recipient has not accepted the conditions, then the offer may be offered to another client.
• Irrevocable. In this case, the person who issued the offer is not entitled to withdraw it. A vivid example is the issue of shares or other securities.

Solid offer

Having figured out the types, it becomes clear that this is an invoice and what kind of it is most often used in the ordinary economic activity of enterprises. This, of course, is a solid offer.

In the text of the invoice, the validity period of the offer must be indicated. A document can be sent to one or two counterparties, depending on the number of stocks.

A solid offer can be regarded as a contractual relationship, as it requires compliance with the following requirements:

1. The document displays almost all the terms of the agreement.
2. The terms of not only the validity of the offer, but also the delivery of goods, the provision of services are stipulated.
3. The recipient of the offer can only partially agree with the conditions stipulated in the document and send the offeror the contractor with the new conditions.
4. In case of unconditional acceptance of the offer, the buyer accepts the offer by written, oral response or signing a document.

Offer text requirements

The invoice for the supply of goods should reflect the following information in its text:

• the full name of the provider and its bank and postal details;
• a reference to the contract, if any;
• list of goods or services;
• the cost of each item and the total amount payable;
• delivery terms;
• obligations that both parties will fulfill;
• signatures and stamps (if any) of both parties to the upcoming transaction.

The text of the document is made in a simple and accessible form. It is not recommended to make an offer on several sheets. The smaller the text, the greater the chance that the proposal will be accepted. You can specify a detailed description of the quality characteristics of the goods. Despite the fact that a unified form of the named document does not exist, it is recommended to adhere to the described rules.

Acceptance

That this is an invoice offer is already clear, but how to accept the offer? The main thing that should be understood is that the offer has no power until it is accepted. The client is obliged to refuse or accept the offer. A refusal may also be “silent,” that is, without any direction of a written refusal.

Acceptance is carried out orally or in writing, after which payment is made. Restrictions on the type of payment may be provided for in the text of the offer, but, as a rule, it is carried out in cash or in non-cash form.

If the recipient of the offer unconditionally does not agree to accept the offer, he draws up a written response, outlining his requirements for the new offer and the conditions on which he agrees.

The terms of the invoice offer are fully subject to the civil code, or rather, require the consent of both parties to the proposed transaction. As soon as the offer is accepted, it is considered that the contract is concluded and both parties are already obliged to comply with all the conditions stipulated in the offer.

Practical use of a solid offer

An invoice offer form is a great opportunity not to draw up an agreement when the company has many customers and they are geographically located in different parts of the country. The main thing to remember is that you can’t cancel the offer until the acceptor accepts it or refuses it. Therefore, the document should be prepared carefully, avoiding errors. In general, an invoice offer is a great opportunity to simplify workflow and increase product turnover.