The activities of any organization should be regulated by administrative law. The rules of work, norms and regulations, the structure of the company, the number of full-time employees and their official rights and obligations fully reflect organizational documents. Their presence guarantees a certain order in the work of individual units and the enterprise as a whole. Execution of organizational documents is the primary task of the management team of the company. Read how to execute it correctly in the article.
Key Points
Organizational documents are the basis of the organization, with their help the norms of civil and administrative law are implemented. Such documents are mandatory approved by the head and enter into force until they are canceled or new ones are accepted. During the reorganization of the enterprise , new organizational and legal documents must be developed. This is mainly done by the management of the company with the involvement of qualified employees who know their job, as well as legal experts.
Organizational documents include: the charter of the enterprise, the memorandum of association , regulations (on organization, structural units, temporary bodies, etc.), organizational, methodological and job descriptions, staffing.
Organizational documents for the most part consist of sections divided into paragraphs (subparagraphs), are drawn up on standard-size paper (A4) or on the company's generally accepted letterhead (depending on the type of document). Mandatory details for the execution of any legal document are as follows: name of organization, department, document name, number, development date, heading to the main text, signature of the drafter, approval stamp.
Types of documents and basic requirements for their preparation
The charter is one of the most voluminous and complex constituent documents that determines the legal status of an enterprise. The structure of the organization, the basic rules of its activities, staffing is developed on the basis of the charter. The charter is drawn up on the general letterhead of the company, approved by the founder. Sections obligatory for inclusion in the charter of any enterprise: general provisions (goals of the organization); organizational structure; management methods and forms; financial and material base; audit and reporting activities; liquidation procedure.
Memorandum of Association - a document certifying the will of the participants to form an organization in order to implement the entrepreneurial goal.
Provisions - organizational documents that determine the formation and work of the enterprise and its structural divisions, the rights and obligations of employees. They can be individual or typical (the former are usually developed on the basis of the latter). Based on the provisions (on organization, on communication, etc.), branches, representative offices and branches of enterprises operate.
Instructions - documents containing basic rules and guidelines that govern various aspects of the enterprise, its structural units. Developed on the basis of legislative acts of the Russian Federation, drawn up on a common form, contain the basic details of the company, approved by the head. Job descriptions contain a description of the area of responsibility, rights and obligations of a post in the company.
Staffing - an organizational legal document, in which the numerical and official structure of the organization is fixed in accordance with the Charter. This document contains a list of all structural units (units and individual posts), information on the number of employees and payroll. The staff list is endorsed by the chief accountant and lawyer, and also signed by the head of the personnel department; the document is approved by the signature of the head and seal.