The job description of the manager of the HOA indicates the skills and knowledge that a specialist should possess, performing a wide range of duties. During the period of real estate privatization, there was a need to create partnerships from owners of residential premises. In addition to the rights to own their property, they have passed the obligation to monitor the proper condition of their apartments and multi-storey buildings in which they are located. Among the tenants there were not always people with experience in operating and managing such objects. There was only one way out of the situation: to hire a specialist who could deal with all matters relating to maintenance, repairs, and public utilities. So the post of administrative employee appeared, the corresponding job description of the manager of the HOA was developed.
What is the difference between managers?
When partnerships were created, which included homeowners, all members elected a chairman. Homeowners associations vote for the business tenant himself and determine such a representative by a majority of votes. He was obliged to hire an employee, to develop the job description of the manager of the HOA. An agreement was concluded with the employee, it indicated:
- the services that he has to provide;
- solving problems at home and the territories around it, conditions for effective work;
- participation in the partnership for a fee.
There are differences between the chairman and the manager:
- the first is selected by members of the HOA;
- the second is accepted for the position.
The housing legislation indicates which requirements for employees are:
- citizenship of the Russian Federation;
- lack of criminal conviction for an economic crime;
- the availability of knowledge on the technical conditions for houses, regulatory documents.
The chairman acts according to the Charter developed by the partnership, he is a representative of the HOA, who is given the authority to carry out activities on behalf of the organization. According to the job description, the manager of the HOA can also deal with the partnership if he is given a power of attorney, but he is subordinate to the chairman.
What does the partnership do?
The creation of an HOA imposes on its members, as owners of real estate of a certain plot, not only rights, but also obligations, as evidenced by the Civil Code of the Russian Federation, Art. 291, LC RF in Section 6 and the Charter. HOA activities include:
- compliance with cleanliness and order in accordance with sanitary standards on the territory;
- conclusion of contracts with utilities;
- financial reporting;
- Notification of tenants about holding meetings.
At the meetings global issues are resolved, the time period for overhauls is determined. If there are problems with utilities, debt - there is a need for the management of the house.
What knowledge does the manager have?
There is a lot of work for employees in this field, it consists of a wide range of responsibilities. They are entrusted with:
- complex system of the constructed building with communications;
- the condition of the local area;
- resolving contentious issues arising among residents.
The functions of the manager of the HOA provide that he studied:
- housing regulations;
- design, technical, contractual documentation;
- operation of the house with the delivery of utilities;
- economics, law;
- administrative and labor legislation.
The manager must comply with:
- work schedule;
- labor protection;
- safety precautions;
- industrial sanitation.
The citizen in the position of the manager of the HOA will have to manage the operation of the house entrusted to him in accordance with regulations that are developed for communal residential premises.
Scope of work
The responsibilities of the manager of the HOA regulate his activities, taking into account the competence. The job description contains a complete list of the work that the employee must perform, they are aimed at the direct occupation. The manager is obliged not only on working days to be in the office and perform:
- inspection, inspection of the local area, the state of communications;
- control of building structures;
- emergency response in case of emergency or emergency;
- the functions of a representative of tenants to protect their interests before various bodies in the district administration, municipal council;
- meter reading;
- receiving complaints, wishes from residents of the house;
- procurement of materials for repair, management of its implementation;
- maintaining confidentiality of personal data of owners;
- drawing up acts, building documentation;
- hiring the necessary workers;
- payments on bills;
- service negotiations.
The chairman is responsible for the proper performance of duties by the manager. If he commits a violation, the chairman will have to report to the apartment owners and correct the situation.
Job description manager HOA: sample
The content, the main provisions in the document are developed by the chairman, since the manager is subordinate to him. The job description contains data on the HOA, which employs an employee, as well as:
- working conditions;
- requirements for an official;
- performance of duties;
- liability for violations.
After an agreement is concluded between the manager of the HOA and the chairman, the employee is introduced to the document, under which he puts his signature. Here is a sample of a similar document.
Terms for agreement
The developed instruction requires coordination with government agencies authorized to monitor housing and communal services. Typically, this function is performed by the housing inspectorate. Employees of this department will check the document for compliance with labor legislation and approve for further execution. Validity period is indicated in the job description itself. In the absence of an indication of such a period, the legal force of the document is extended to the working hours of the particular person holding the position.
Post Feature
The correct choice of the manager of the HOA from the chairman will increase the effectiveness of the partnership. He will be at the same time:
- the controller;
- manager
- the analyst.
The official determines the direction of the main actions, their concentration and the problems encountered at the production site. The rights of the manager of the HOA give him the opportunity to report on the poor work of employees to the board of the partnership and personally to the chairman, to demand their replacement. For his activity, he has the right:
- get paid on time;
- relax during the annual paid vacation;
- enjoy social privileges.
The manager can only be fired in accordance with labor law. If he considers that illegal actions have been committed, he has the right to file a complaint with the competent authority. The manager receives such opportunities, provided that he is accepted for the post according to the staff list and employment contract.
Business operations
The authority of the manager of the HOA allows you to:
- choose organizations for home maintenance contracting;
- conclude service contracts;
- hire staff;
- control the work;
- represent the interests of HOAs in government;
- make a plan for income and expenses for the quarter;
- work with debtors.
What is the responsibility?
The manager is the administrator of the household business. Therefore, in addition to official duties and the rights of an ordinary employee, liability is imposed on the house manager. There are no restrictions or liability provisions for these employees in the law. Such installations should contain job descriptions and the charter of the partnership. If an employee does not fulfill his functions, and the funds go in an unknown direction, you can recover losses from him according to the general legislative norms provided for such violations under criminal or administrative liability. The evidence base will always be collected by the owners when the benefits, effective work from the activities and trusted funds for these purposes are not visible.
What is the difference between contracts?
The Labor Code provides for the dismissal of an employee if he does not cope with his duties. When a civil law agreement is concluded with an employee, the organization is entitled to terminate the agreement unilaterally. Homeowners associations mainly hire managers in this way, since it is beneficial for them:
- the manager does not receive a social package;
- the employee independently pays taxes and pension contributions;
- You can dismiss for misconduct at any time.
The employer, inviting the manager to work, imagines in advance what functions he will have to perform. The contract reflects the consent of the house manager to work:
- Responsibly
- fair;
- in good faith.
The manager will have to create:
- the best house;
- comfortable living in apartments;
- cosiness in the yard.
You can conclude a civil law contract on the model presented below.
What rights does the manager have in the framework of the HOA?
The manager is a hired employee, and he is entitled to:
- participation in solving all problems and issues during their discussion at meetings of owners;
- making decisions jointly with members of the HOA;
- making suggestions for work efficiency;
- obtaining the necessary working documentation.
The manager identifies production shortcomings and, after the report to the chairman, takes a direct part in eliminating the violations. The manager can independently remove workers from performing work if they identify violations of safety requirements or non-compliance with standards and reference materials.