When hiring a hired specialist, any company should conduct training related to labor protection and work safety during the functioning of the organization. Additional information depends on the industry of the enterprise. The need for instruction is due to the requirements of the TC. It is presented in different varieties. Therefore, the employer must know what kind of training is given when applying for a job, what documents are prepared for this, and who exactly is involved in this process.
Types of coaching
There are several types of briefings, each of which has its own characteristics. The main varieties include:
- introductory, conducted before concluding an employment contract with a hired specialist;
- primary, required after the employee is hired;
- repeated, applied when making certain changes to the functioning of the company;
- unscheduled, used when necessary;
- on labor protection or other features of the enterprise, and it is usually called the target.
Each species has its own criteria, features of use and rules of conduct. The person in charge of the process is assigned to the company. The specialist must understand what briefing is given when hiring a new employee.
Process rules
Instructions for employment are applied when taking into account the following rules:
- each new employee should be familiar with all the rules of work in the company, as they are related to his job responsibilities;
- if an employee for various reasons violates the requirements of the instruction or does not perform certain mandatory actions, then this is a gross disciplinary offense for which punishment is imposed;
- hired specialist who did not have time to study the instructions is not allowed to work.
Information about what training was given in relation to each employee is certainly recorded in a special journal.
Process objectives
When hiring, a briefing is conducted to solve several problems at once. These include the following:
- the employee is studying working conditions in a new place;
- his attention is focused on those moments that can be dangerous for him or those around him;
- provides training for the employee in optimal behavior during the performance of duties.
Tasks may vary slightly depending on the type of briefing you have when hiring.
When is it done?
Any employer should know what kind of training is given when applying for a job, as well as when the process is carried out during the implementation of official duties by employees. By default, this procedure is required in the following situations:
- before signing the employment contract directly;
- with a certain frequency in the company in the process of doing business;
- before performing work characterized by a high level of danger.
Familiarization with different safety standards can be carried out by the head of the company, a specialist in the safety department or the head of the department in which the specialist works.
Who is it for?
The management of any enterprise should conduct training on hiring for all hired specialists. The main goal of this process is the prevention of various emergency situations in the organization. Therefore, the following parameters are taken into account:
- Mandatory training on safe work practices;
- for some types of activities, it is important to hire only specialists with unique skills and abilities;
- measures are being developed on the basis of which employees are regularly notified of all the features of labor protection and fire safety;
- department heads receive special instructions based on which various materials are provided to employees.
When hiring employees, prior coaching is required. Only after that citizens are allowed to direct duties.
Introductory briefing rules
Introductory briefing at employment is unique for each enterprise, as it depends on the scope of the organization. An individual program is drawn up for this, and its content should not in any way contradict the current legislation. It takes into account not only the industry, but also the organizational structure of the company, its size and other features.
There is no strictly defined form of introductory briefing when applying for a job; therefore, each company is developing an individual document. The features of its use include:
- A briefing is usually given by an occupational safety engineer, but in addition, another responsible person in the company may be appointed who has the appropriate authority on the basis of an order issued by the head;
- the procedure is carried out in a separate office;
- during the process, different materials can be used, represented by documents, posters, audio recordings or videos;
- after the new employee is familiarized with the instructions, a check is carried out, since it is important to make sure that the citizen has well understood the information;
- information about the process is recorded in a special journal in which the new employee signs.
Often the information that a citizen was familiarized with the instruction is recorded in his personal card, which is maintained at the enterprise.
Who is being held?
Introductory briefing on safe work practices is mandatory for the following employees:
- students working in the company as trainees or undergoing training;
- employees who have been on a business trip for a long period of time;
- new employees of the company;
- persons moving to a new position;
- other specialists involved in the functioning of the organization.
Typically, an introductory instruction is provided for study prior to the direct signing of the employment contract. In this case, the employee will be able to verify whether it is really advisable for him to work in the current conditions.
If several specialists are recruited at once, then group training is often carried out.
What questions are included?
During introductory briefing, the following nuances of future work are necessarily considered:
- provides basic information about the functioning of the company;
- features of the enterprise are listed;
- normative acts related to labor protection are given;
- tells what is the internal routine in the company;
- the amount of compensation paid in case of emergency is indicated;
- rules for the use of female labor or the employment of minors;
- a sample of the employment contract is submitted for study;
- lists all harmful or dangerous factors that hired specialists will have to face during their work;
- talks about different methods to prevent accidents;
- studying the requirements for personal hygiene of workers and sanitation in the organization;
- employees are informed about what accidents occurred at the enterprise, as well as what caused them to occur;
- it is indicated in what order occupational diseases are made out and detected;
- rules are provided on the basis of which first aid should be provided to other persons in the event of an accident.
Additionally, fire safety rules are being studied. Instruction at hiring allows new employees to avoid accidents, injuries or occupational diseases.
The concept of primary instructions
What kind of training is given when applying for a job? Additionally, the primary procedure is performed. It is carried out by the direct head of the company, which additionally draws up the program.
Typically, the procedure is carried out for several employees at once, applying for one position in the company. Additionally, instruction may be given separately with each employee. At the end of this process, a knowledge test is conducted. The fact that the employee received the information is recorded in the journal. A specialist is allowed to do an internship only after communicating with the head of the company.
What issues are discussed?
At the initial briefing:
- information is provided about the equipment with which the specialist will have to work;
- lists the hazardous substances used in the enterprise during operation;
- funds are being studied that protect the employee from various harmful effects;
- safety rules are given that must be observed during the work process;
- The reasons that usually lead to accidents or emergency situations at the enterprise are listed;
- It tells about what actions should be performed by new employees in the event of dangerous situations;
- The list of events with which the safe work in the company is ensured is provided.
If for some reason the employee could not pass the test, the purpose of which is to study his knowledge, then he will have to undergo a second briefing. Until this moment, he is suspended from the performance of his duties.
Fire training during employment
It is carried out absolutely for all new employees who are enlisted in the state or work part-time. Additionally, information is provided even to conscripts.
For its implementation, the company’s instructions, rules, regulations and other information related to fire safety are used. Conducting is carried out by a specialist endowed with the appropriate authority by order of management. The program is developed and approved by the chief engineer or company manager.
The most commonly used individual fire briefing when applying for a job. What are the most significant issues? During this process, the following information must be studied:
- where are the emergency exits and floor plans;
- how to behave when an alarm occurs or a fire occurs;
- how is the evacuation carried out;
- what actions are performed with the equipment in case of emergency.
Such briefing can be carried out not only when hiring new specialists, but also when installing new alarms, purchasing new equipment or introducing innovative technologies.
Repeat procedure
Repeated briefing involves the repetition of information that is provided on the primary procedure. The difference is only the time.
It is carried out six months after the initial briefing, and if employees work with equipment that is characterized by an increased level of danger, then the repetition is carried out once every three months. Information may be given to each employee individually or immediately to a group of persons.
Unscheduled
It is usually carried out by managers in the process of hiring or transferring to another position an employee. After graduation, employees put their signature in the magazine.
Usually unscheduled training is carried out in the following situations:
- emergencies in the company;
- different points of the labor protection instruction are violated;
- new equipment is introduced into the company for which new rules apply;
- the procedure is carried out at the request of legislation or oversight bodies;
- breaks occur during the functioning of the company.
The contents of the instructions will be determined depending on the reasons for its preparation.
Targeted training
What are the targeted job briefings? They are carried out only after the publication of the relevant order of the leadership. They usually relate to a specific problem in the enterprise. Most often, targeted training is carried out if there are the following reasons:
- it is required to perform a one-time job that is not related to the main job duties of the employee;
- the consequences of the accident in the company are eliminated;
- mass events are held with trainees;
- work is carried out for which an admission order or other permits are required.
Information about the briefing can be recorded not only in a special journal, but even in the admission order.
If you plan to hire a new employee, then he is allowed to perform official duties only after studying all the instructions.
Journal Rules
Special journals are recorded when each employee is trained. This document is usually maintained by the HR manager. He is endowed with the necessary powers on the basis of an order issued by the head of the company.
Each such magazine is kept in the company for at least 10 years. They are drawn up in a form developed by the employees of the company.
Conclusion
The briefing can be presented in different forms. Its main purpose is to train new or long-standing employees in the company with labor protection rules, fire safety nuances and other features of work at the enterprise.
If necessary, unscheduled and targeted training is carried out. The procedure is performed by a specialist appointed by the company. The instructions are developed only by professionals who have experience working with specific equipment.