To accurately determine the points of the job description, analysis of workload, as well as the performance of any employee, a photograph of the working day can be used. You will find an example of filling below in this article.
It is known that all labor resources should work with maximum efficiency. To optimize production, each of its mechanisms should work like a clock. And if ordinary linear personnel need to observe the established norms of time, then how to track the work of the engineering link?
A way to track employee workload
This problem can be solved using photographs of the working day.
This tool will make it possible to understand whether the worker has free time, or if he is completely devoted to the labor process. But even if he does not have a minute of rest, using the following example of filling out a photograph of a working day, you can easily determine what his efficiency is.
How to compose and who should do it?
You can use either your own standardizers, which are at all large enterprises, or use the services of private companies for normalization and standardization. However, it’s always cheaper to do any work on your own, especially since understanding this issue using the example of filling out a photograph of a working day below is not difficult.
For those who want to ration the accountant, engineer or any other employee, you should familiarize yourself with the job description, work schedule, and the main areas of work before the photo.
This needs to be done so that the person to be investigated cannot mislead the rationer. After all, there is simply no sense in measurements in which the worker deliberately slows down or stops the workflow.
When drawing up, you can focus on the approved national standards
Before using the example of filling out a photograph of a working day, which is given below, it is worth familiarizing yourself with the developed and approved standards for the performance of certain works. Although today there are some rules that have been in force since the days of the Soviet Union. Of course, you don’t need to focus on the total time, but the sequence of actions, the scope of work and the use of auxiliary materials are very useful in the formation of new measurements.
Consider a specific example of filling out a photograph of a working day:
the date | Full name | Position |
11/02/2015 | Ivanova Angelica Evgenievna | accountant |
Working day | The beginning of the day | End of the day |
Monday | 08:00 | 5 p.m. |
Photo of the working day |
No. p / p | Process name | Time | Duration min | Process index |
1 | Open an office, turn on a computer, prepare a workplace | 07: 55-08: 00 | 5 | PZP |
2 | Open 1C program, upload and print transaction documents | 08: 00-08: 35 | 35 | OP |
3 | Prepare payroll documents | 08: 35-11: 20 | 165 | OP |
4 | Align salary amounts with the chief accountant | 11: 20-11: 30 | ten | OP |
5 | Payroll in 1C program | 11: 30-12: 00 | thirty | OP |
6 | Lunch break | 12: 00-13: 00 | 60 | IN |
7 | Work with a client-bank (entering information on wages) | 13: 00-14: 45 | 105 | OP |
eight | Collection of information on services for the preparation of an advance report | 14: 45-15: 30 | 45 | Dp |
nine | Preparing an expense report | 15: 30-16: 45 | 75 | OP |
ten | Put reports and documents in folders, put folders in their places, turn off the computer, remove the workplace | 16: 45-17: 00 | fifteen | PZP |
eleven | Work day completion | 5 p.m. | | |
| Minutes | % |
Total measured, of which: | 545 | 100.00 |
PZP | 20 | 3.68 |
OP | 420 | 77.06 |
IN | 60 | 11.00 |
Dp | 45 | 8.26 |
NTV | 0 | 0.00 |
Above is a photograph of the accountant’s working day. An example of filling shows how you can skillfully draw up timekeeping for an employee of the administrative and managerial level. But in order to understand the cost-effectiveness of time, you need to understand what is indicated in the "process index" column.
What is the time spent on?
PPP - preparatory process. This group includes operations related to the preparation of a workplace for a working day or to the completion of a labor activity.
OP - operational process. This directly includes all the work that is in the job description and the employee must perform them.
IN - time for rest or personal needs. These are breaks in the production process, which are regulated by the schedule of the working day.
DP - additional processes. This group contains works that are not part of the OP, but without them it is impossible to start work. For example, for those who work at the machine - this is setting up equipment, preparing work surfaces, etc.
NTV - non-operational waste of time. This group includes all the time that was not spent on the work process (making phone calls with relatives, going to the store, resolving personal issues, or else).
What does the above photograph of the working day mean?
The example of filling out above can be used to analyze the workload and labor efficiency of an employee. It can be seen that there is no non-operational waste of time, the minimum time is spent on leisure or personal needs. The rest of the time the employee spends on the performance of his immediate duties.
To understand where the working time goes, you need a photograph of the working day. An example of filling out for an engineer will not differ from the above, since the above form is also suitable for engineering personnel. Just the types and names of works may differ.