Paperwork is a characteristic area of activity of most enterprises, organizations and private companies, which involves the collection, execution and storage of all documentation. Efficiency of receiving and processing information depends on the correctness and literacy of compiling papers , and this leads to the timely adoption of effective decisions. Accordingly, the staff of any business entity has a clerk, whose responsibilities extend to document management. What is the responsibility of the clerk?
Profession Description
The clerk, whose responsibilities can vary from paperwork to operational decisions, is always in demand on the labor market. He can work in any company where there is a workflow. Today, according to the legislation, each enterprise, regardless of the sphere and form of ownership, is required to have correctly executed supporting documents on activities and finances, and their maintenance is the responsibility of the clerk. They come to this profession from related posts: dispatcher-operator, secretary-referent, office manager or help desk employee. A good clerical employee is an indispensable specialist and a reliable assistant to the head. The clerk, whose responsibilities have long outgrown the banal paperwork, can become a personal assistant to the head. A specialist in this profession is primarily an employee who is responsible for organizing and storing company documentation. Most often, he works in the office and is guided by tax, civil, and judicial laws. In small firms, the clerk, whose duties extend only to filling out papers, performs his duties alone. It is possible that he and the secretary are one person. In large companies and corporations in the state there are several employees of this orientation who process paper on a specific range of issues.
Functional responsibilities of the clerk
His main responsibility is the document management of the company, he:
- accepts, corresponds to, sorts, sends all business papers and letters;
- conducts business correspondence ;
- keeps their records in special magazines and monitors non-disclosure of particularly important information, as well as monitors the timely and correct execution of documents;
- prepares all the necessary materials for the leader and business meetings;
- organizes the work of the archive.
Requirements
The clerk must have a diploma of higher education (economic, legal), there are times when secondary education is enough. The candidate must be fluent in the language, know the key rules for conducting business papers. This profession requires from a specialist not only professionalism and intellectual abilities, but also such personal characteristics as accuracy, organization, punctuality, friendliness. A person who wants to work as a clerk should have the ability to
focus for a long time
, excellent memory, psychological stability,
communication skills and a constructive perception of criticism. In addition to
personal qualities and a diploma of education, the candidate most often has other requirements, for example, knowledge of foreign languages. Today, many companies cooperate with foreign enterprises, and in order to avoid misunderstandings, the clerk must speak a foreign language, most often it is English.