At present, there is a personnel inspector in almost any organization, regardless of whether it is a private or public institution. This position is usually assigned to an employee who has at least an appropriate secondary or primary vocational education and a work experience of a profile of several years. In most cases, the employee must undergo training in a special program (or courses). In order to most fully represent the scope of his duties, the personnel inspector should initially familiarize himself with the job description.
It describes the requirements for knowledge and skills presented to him, lists the documents that need to be guided in the work. Appointment to this position is made by the director or head of the institution, as well as the removal of his duties from the employee.
The inspector of the personnel department must know the labor legislation, the basics of office work, labor protection rules and internal regulations, other regulatory documents and acts governing the documentation and movement of personnel. In addition, this employee should be aware of the names of all professions and positions of the institution, the length of service of people, the benefits they are entitled to, compensation, and also the registration of a retirement pension. The personnel inspector has the following responsibilities: maintaining a data bank that contains personal information about the staff, as well as accounting for its movement and reporting.
In addition, this employee must exercise control over the execution of orders and instructions given by the head of the personnel department. From the documentation it is necessary to draw up a reception, dismissal or transfer to another job, while there must be compliance with the provisions and orders of the head, the Labor Code. The personnel inspector directs employees to undergo safety and fire safety briefings and labor protection rules. He acquaints newly arrived to work with documents regulating discipline in the organization, working hours. If necessary, issue service certificates.
A rather important part of the functioning of the personnel department is the design and management of personal files of employees. They are formed directly on the spot, include photocopies of all documents confirming the person’s identity and qualifications. In addition, there are orders and instructions on the labor activities of employees, as well as recorded all changes in this area. Draws up by the inspector and labor books of workers. There are special requirements for this, which must be known and taken into account.
Often, employees need certificates of employment, work experience, etc. for the execution of any documents or for another reason. This paper, written according to the established model, must be issued by the personnel inspector. To assign pensions or establish benefits, certain categories of citizens need to fill out special cards.
The employee of the personnel department must keep records of both incentives and administrative penalties and fines imposed on employees. This information is recorded and presented to the administration upon request.
The inspector has the right to familiarize himself with draft decisions of the management regarding its activities. To fulfill his immediate duties, he may request the necessary documentation and information in other units. Also, an employee of the personnel department has the opportunity to attract other specialists, and, if necessary, the administration, to fulfill the duties assigned to him. For improper performance of his work or causing moral or material harm, the employee is held liable in accordance with the law.