Letters of thanks for the assistance provided are one of the types of official letters. Their name speaks for itself, there is no need to explain what is meant by it. But what should be the text of the letter of thanks for the help? After all, in the end, this is an official paper, and not just a message on a social network or a nod at a personal meeting. In this article, we will tell you how to write a letter of thanks for the assistance provided, and give examples to make compilation easier.
Code of courtesy
Business communication has its own characteristics. It does not tolerate familiarity and excessive emotionality. At the same time, special forms are intended for expressing certain feelings in him. A letter of appreciation for the assistance provided (a sample will be presented below) is a common practice of establishing partnerships, as well as a guarantee of pleasant cooperation.
When should I express my gratitude in the form of a letter?
Of course, for some minor trifles it is not worth making a whole paper. In this case, the text of the letter of thanks for the assistance rendered does not exceed a line. But nevertheless, it is also not necessary to wait for something completely large-scale - ordinary cooperation is more than suitable.
Why give thanks?
Practice shows: in the post-Soviet space, letters of appreciation for the assistance provided were not yet popular. Perhaps due to the fact that the mentality does not have a similar form of expression of their feelings. And very in vain: it has many advantages.
First of all, this is a great way to stand out and be remembered. Secondly, this is the key to further successful cooperation. And thirdly, it is simply polite and pleasant. It will also be nice to receive this gratitude in the form of a letter and to the person to whom it is sent.
How and what to write?
Letters of thanks for the assistance provided are written almost in free form. The most important thing in them is to express their appreciation, and not to make demands.
Depending on the scale of the assistance provided and other nuances responsible for how official the letter will be, you will need to follow these rules:
- Always write a message first. In a strict, solemn thank-you note, this may be a characteristic “respected”, but in a simpler, friendly note, you can completely use personal treatment by name and patronymic without any epithets.
- As for the personal nature, there are two tips: on the one hand, do not complicate the text of the thank-you letter to the sponsors for the help (or anyone else) with their turn and pretentiousness, on the other hand, it’s almost pompous to arrange everything. Which one to stick with? The second option is more suitable for a letter from the organization, while a letter of thanks to the organization for the assistance provided personally from the indicated citizen is much better accepted if it is drawn up according to the first advice.
- Typing on a computer is optional. It is quite possible to write a letter of appreciation for the financial assistance provided or other kind of support by hand. Even if you decide to print the text on a PC, it is recommended to install italics or a calligraphic font that sets to friendly "thank you" and not to a strict notification.
- Do not be afraid to apply epithets and write really beautiful words in any case. Although letters of appreciation for the assistance provided are considered to be a business style of communication, there is no place for dry officialism, and more importantly sincerity, otherwise they will seem a necessary measure.
- Tell us why you are grateful and how important it is for you. It is not as difficult as it seems.
Examples
After the theoretical introduction, we come to much more revealing examples.
Some advise you to make thank you notes in advance. This is a good idea, but you need to remember that a blank means a prepared font, background, frame. You should not make a form similar to the model for the contract, in which you only need to fill in the name and surname of the recipient, it makes an unfavorable impression that the sender stamps such "thanks", without really caring about them. The purpose of the correct form is to think over which letter would be most pleasant for reading and perception.
To sponsors
A letter of appreciation to the sponsors for the assistance provided is shown below for an example.
"Dear Nikita Petrovich! The administration of the Yekaterinburg Theater of Young Talents sincerely thanks you for providing sponsorship in organizing the city competition of young directors.
The success of the project would not have been possible without your contribution, and we thank you so much for helping us to implement such a large-scale event that, without a doubt, raised the cultural level of our society and allowed many children and teenagers to prove themselves.
We wish you and your team further success, successful projects, prosperity in all types of activities and the assistance of partners. We hope that you will realize all your ideas.
Sincerely, Mikhail Sorokin and the collective of the Yekaterinburg Theater of Young Talents. "
Sample No. 2
"Alexander Igorevich! The well-being in every home" public program expresses genuine appreciation to you for your support. We guarantee that all financial assistance provided by you will be aimed at putting in order the buildings of nursing homes and, in addition, at purchasing the required medications in order to improve the condition of people of retirement age.
We are delighted with your mercy, as a result of which the life of those who need our help will become a little better.
We wish you not only prosperity in business, financial well-being and career growth, but also that all the goodness and happiness that you helped bring to the world of the destitute will be returned to you and your family in multiple sizes.
With respect, Ivan Surikov. "
To the deputy
A letter of appreciation to the deputy for the assistance provided may be sent to the chairman of the State Duma in the name of the relevant official or may be a personal appeal to the person who provided support. Its content is also different: from gratitude for the specifically indicated resolved issue to generalized appreciation.
Example
"To the Chairman of the State Duma Koreshkov A.S.
A letter of appreciation for the assistance provided.
I want to express my gratitude to the State Duma deputy Andrei Sergeyevich Mashkov, who always responds to the requests of citizens, timely resolves issues and generally contributes to the improvement of our city. From myself I want to wish him all the best and success.
Sincerely, resident of Yekaterinburg Vyacheslav Mironov. "
Personal appeal
"Dear Eduard Semenovich! Many thanks to you from our entire family for solving our housing problem. We thank you for your responsiveness and wish that your good will not go unnoticed, and you and your loved ones will always be happy!
Mironchuk family. "
The organization
A letter of appreciation from the organization for the assistance provided can be sent to both the general director of the company and an individual employee. It may also contain an appeal to the whole team, which has shown special assistance in a particular business.
In addition, letters of appreciation for the assistance provided from one organization to another have their own peculiarities: often after expressing gratitude for support, clarification of agreements is written at the end, a proposal for further cooperation, advertising, etc. Papers of this kind are more related to business communication, since Gratitude mixes the business benefits of each party.
The following is an example of such a thank you note.
"Comrades! Let me express my gratitude to you for the representative of our company at your company. We hope that all agreements reached during this meeting will be fulfilled. We also look forward to a pleasant cooperation with you!
Sincerely, the staff of the Cosmotour organization. "
From an individual
"To the General Director of Darren LLC.
Letter of thanks.
Many thanks to your employee, Mikhail Sergeyevich Aravtsov, who quickly and efficiently resolved my question. I hope you encourage his merits.
Sincerely, Nikita Skvortsov. "
Frequent revolutions
As you can see, some revolutions are repeated in all samples. They are characteristic of all securities of the type in question.
It:
- "express my gratitude";
- “I want to express my gratitude”;
- "thank you for your assistance / help / support";
- "want to say thank you," etc.
Job interview
It would seem, where does the interview and the preparation of letters of thanks? But the West is already instilling in us new traditions. A letter of appreciation after the last interview is becoming more widespread.
The fact that many in the post-Soviet space did not even hear about such a thing is even a plus - you can stand out from your competitors in the workplace, be remembered in the eyes of the employer, show your best side, and therefore, most likely, get a vacant position.
Benefits
In addition to these properties, a letter of thanks after the interview can fulfill one more purpose, namely to help correct the mistakes made during the interview. Of course, gross blunders cannot be smoothed out, but it is very possible to even say something, send the file that was mentioned during the meeting.
Three cases when you need to write a letter of thanks after an interview:
- if you are truly grateful;
- if you really want to get a position;
- if you do not want to get a position, to explain the reasons for the refusal.
Differences between Western practice and the usual letters of thanks
At the mention of a letter of thanks, a Russian person has something in his head that looks like a solemn letter. Perhaps that is why there are problems with writing it - it seems that there are so many requirements and it is worth making at least one mistake, as everything goes awry.
But this is not so. In most cases, it’s enough to actually express your appreciation, write to whom, from whom and why the paper was drawn up. A good example is not framed A4 sheets, but simple notes written by our Western colleagues, they briefly and clearly express the essence and there are no unnecessary elements.
Finally
In this article, we tried to describe in more detail how to write a letter of thanks. It also has enough examples to deal with this. They clearly illustrate what this paper should be. No need to write according to patterns - sincerity in such a case speaks for itself.
One important piece of advice: if you don’t want to thank, don’t see the need for it and don’t feel gratitude, you better really don’t give thanks.