In almost every large enterprise with more than 100 employees, there is an AXO. The decoding of this abbreviation is the administrative department. This service performs many important functions in the company to ensure its normal functioning. The coordinated work of the employees of the AXO itself and its interaction with other units are necessary for the prosperity of any organization.
The need for AXO
At small enterprises with a small number of employees and the volume of products or work performed, the functions of AXO employees can be performed by secretaries and office managers. Medium-sized organizations also usually do not need the AXO service, the decoding of which is known to any student of the Faculty of Economics. At these enterprises, all questions to ensure the normal operation of the company are performed by the manager. A full-fledged administrative and economic department exists only in large enterprises, where the number of employees is so high that one person simply cannot ensure the functioning of all departments in normal mode.
Unit Functions
AXO performs many functions. The decoding of this abbreviation indicates the main issues that are within the competence of employees of the unit. They solve various tasks of an economic nature, that is, they ensure the functioning of all other departments of the company. The management of the administrative department is:
1. Timely provision of the company with various material values used for the work of the organization’s employees.
2. Organization of storage, issuance and accounting of various values acquired for the needs of the enterprise.
3. Organization of full-fledged maintenance of all company premises, control over the implementation of this service, elimination of deficiencies.
4. Search for organizations and conclude agreements with them for the provision of utilities, maintenance of electrical networks, communication networks.
5. Timely repair of the premises of the company, its various assets.
6. Monitoring compliance with fire safety rules.
7. Ensuring the necessary protection of company property.
8. Providing material and technical needs during meetings, meetings of delegations of other companies for negotiations.
9. Organization of favorable conditions for work and the recreation of employees stipulated by law.
10. Liability for received goods and materials.
Some of these functions can be assigned to other units or performed in conjunction with them. For example, the protection of property and order in an organization may be the responsibility of a security service.
Department Structure
At the head of the unit is the head of the AHO. As a rule, he has a deputy who takes control of part of the work and also replaces the boss during his absence. Several other employees are subordinate to them. AXO ordinary specialist can be responsible for a certain area of the company’s activity, and can solve several problems simultaneously with his colleagues. The list of functions of both the head of the calving and its entire staff is determined by the job description of the AXO for each of the employees.
Head of AXO
All responsibility for the performance of the functions of the department lies with the head of the AHO. The decoding of this abbreviation is found in many orders of the general director of the company, since the division has an extensive list of responsibilities. The head of the administrative department should not only organize his work, but also monitor the implementation of all the instructions to the employees.
Executive authority
The head of the AHO is usually subordinate to the general director of the organization and has a large number of powers that allow him to fulfill the instructions of the head of the company. In many organizations, he can, acting on behalf of the CEO, independently solve the following issues:
1. Conclude contracts for the supply of material assets and the provision of the necessary organization of work with various third-party companies. The choice of these companies and the terms of cooperation are completely under the responsibility of the head of the AHO.
2. Distribute job duties between employees within the framework of their department and in accordance with the labor regulations adopted by the organization and job descriptions of employees.
3. Conduct staff selection in the administrative department, evaluate the quality of work of their employees.
Material liability
AXO employees (the abbreviation for this abbreviation is the administrative department), including the head of the unit, are liable for the values or money transferred to them for temporary storage. Despite the fact that most payments to suppliers are now made by bank transfer, specialists can receive quite large amounts for the purchase of various materials. If the enterprise has a warehouse on which the items necessary for carrying out the organization’s activities are stored, then AXO employees, who have access to it and are responsible for issuing valuables to other employees of the enterprise, are liable for it.
Collaboration with other departments
Almost all employees of various departments of a large organization had to deal with the acronym AXO at least once, the decoding of which is familiar to everyone. Each structural unit of the company is associated with AXO certain aspects of the activity:
1. Production department. The supply of equipment and various materials for the production of finished products is usually carried out by the supply department of the enterprise. However, the functioning of the purchased means of labor is ensured by the administrative department. Its specialists monitor the uninterrupted supply of electricity, water and heat to the production. AXO employees are also responsible for the cleaning of production facilities.
2. The legal department. The employees of these structures are in constant contact with each other. The legal department for verification and approval includes contracts that the head of the AHO plans to conclude. In turn, the employees of the economic department provide normal conditions for the work of legal experts.
3. Accounting. AXO employees are accountable to accounting staff for the funds issued to them for the purchase of material assets or for the payment of contractor services.