In the design of each document, the signature of the relevant official, leader, person applying for help to state bodies is of great importance. In this regard, the decryption of the signature is of particular importance. It is worth noting that this concept is unfamiliar to many citizens of our state.
Legal relevance
The signature on the document gives the ordinary piece of paper legal significance. As a rule, it is located under the main text, and is used as one of the required details. If we compiled a rating of the significance of all the necessary attributes of the document, then the first place, without a doubt, would be headed by a seal, signature or other certifying element. After all, just a few characters make a legally significant document out of a simple piece of paper.
In the light of the issue under consideration, it is necessary to consider such a concept as the right to sign. It refers to the authority of all officials who have the ability to personally certify a document or seal. Please note that only the relevant official whose authority is specified in the job description can sign and approve legally significant securities with a seal. These norms, as a rule, are contained in the job descriptions of the relevant persons, the provisions of the organization and other constituent documents. In addition, the boss may order the delegation of signature rights .
The signature of the director requires special attention, as this official is a key figure in the development of the company. Significant characters cannot be reprinted, cannot be torn from the signed text.
The composition of the props
As a rule, the date is initially set on the document, the signature goes further to the right. Please note that the following items are part of this attribute:
- The position of the person who signed this or that document. The name of the organization must be indicated. This requirement is not necessary if the text is located on the letterhead of the institution with the appropriate seals.
- Personal signature, which is an image of the abbreviated initials of the person.
- Decryption of the signature, which implies the designation of the full surname, name, patronymic.
Features of the props
In accordance with the rules of paperwork, the name of the position is written closer to the left margin. As for the decryption itself, it is indicated at the level of the last line of the document.
If the text and details are located on the letterhead of the organization, then the decryption of the signature can be located in the upper part. If such a feature is present, then further clarification is not required.
The Title column begins with a capital letter. Text should always end with a period. Even if a table is located in the document, at the end of the text there should always be a transcript of the signature and the name of the position of the person, which is important to indicate strictly in accordance with the staffing table. It is necessary to make appropriate statements. The personnel department contains documents such as a signature card, staffing, as well as information constituting a trade secret. They carry a special internal signature stamp for obvious reasons.
As for the name of the company, it is centered on the position of the person.
About personal signature
A personal signature is issued in accordance with the wishes of the person signing the document. This attribute is a kind of passport on paper for each citizen. There is such a point of view that in the present signature, drawn up according to all the rules, the first letter of the name should be present and the next three should refer to the surname - as the theory says. However, in practice this situation does not find its application.
Many citizens of the state are guided by the fact that it is much more difficult to fake a veiled signature. In this regard, officials, especially those in leadership positions, try to use as many flourishes and rounded lines as possible. Paying attention to the problem of signature fakes, many forget that deciphering such "masterpieces" is even more difficult.
The decryption of the signature of the document is a complete disclosure of the initials. The presentation of a passport, of course, is not required, but decryption should be carried out in strict accordance with the name and surname indicated in it. This means that if the letter “” is present in the certifying document, then when disclosing the full name she must be present.
Deputy Signature
Especially often there are problems with the signature of many deputies. Moreover, the questions relate not only to the full name designation, but also to the location of several details of the same type.
- The position of the head of the organization is written with a small letter. However, if you support the corporate culture of the company, then writing leadership positions with a capital letter is quite appropriate.
- Abbreviations are not welcomed in such documents, that is, not “deputy.”, But “deputy.”
- Avoid accepted job cuts. So, the good old “chief accountant” is not welcomed by anyone from among the partners or from the number of inspection bodies.
When a document is signed by several persons
If a document is signed by several officials, their personal symbols are placed in one column under each other. When a document is printed in hard copy, one and a half line spacing is used.
The documents are signed first by those persons who are located on the highest rung of the job ladder, that is, the document is certified from top to bottom. If the text must be signed by officials of equal rank, their names are on the same line.
In the same way, a document is drawn up when the contract is signed by several partners or parties to the transaction.
Invalid slash
If the official who is authorized to sign the document is absent, then he must be signed by the employee who officially performs his duties. At the same time, his current position in which he works, as well as his last name, first name, middle name, are mandatory.
Emergencies can sometimes occur. In this case, corrections can be made both by hand and through the use of a computer. Otherwise, you will have to redo the document indicating the actual position of the person acting.
It is unacceptable before the word "Signature" puts the pretext "For", and followed by a slash. Such a discrepancy is easily disputed in the courts.
New type of signature
A digital signature is a relatively new requisite of a document that is gradually entering the life of both a simple layman and ordinary citizen, and is being introduced into the activities of commercial and state organizations. This attribute allows you to eliminate the distortion of information in an electronic document, and also allows you to determine the attachment to a particular person. The basis for the design of an electronic signature is the cryptographic conversion of information.
Federal law
At the moment, there is federal law No. 63, which regulates digital signatures. According to the above legal act, it is of several types:
- Simple electronic signature.
- Unskilled.
- Qualified.
A simple signature is a set of codes, passwords, as well as a list of other means, the existence of which can be confirmed by a certain person.
A reinforced unskilled signature is the result of converting information in the form of a cryptogram. A characteristic feature of this type is the use of a private access key. The existence of this form is necessary not only in order to determine the identity of the signatory, but also in order to determine the legitimacy of the changes made.
The third type of electronic signature coincides with all the features listed above. There are special elements of protection, for example, cryptographic protection, which is subject to certification by the federal security service. Qualified electronic signature is issued only by accredited certification authorities.
Scope and use
An electronic signature is a key element of electronic document management. This technology is widely used in external and internal data exchange, in personnel and law-making, in the commercial and industrial field, and so on.
Supervisory authorities certify verification by electronic signature. Since this development has become widespread, there is obvious ease of use. The certificate of electronic signature, which is issued at its registration, gives legal significance to the documents.
Any citizen of the state has the right to receive an electronic signature in order to use the list of public services defined on the site. With it, you can certify documents, apply for new ones, and also receive relevant letters and notifications. Thanks to this opportunity, each user, without leaving home, can assure the sent letter. In addition, since the beginning of 2013, the issuance of electronic cards has been launched, where an electronic signature is automatically placed.
Such developments have made a necessary contribution to the development of society. Now employees do not have to rush around with a pile of papers necessary for signing, but just send the document by electronic message.