Whether printing is obligatory for entrepreneurs is a question that everyone who starts their business is forced to deal with. There is no definite answer, since the need for an imprint largely depends on the type of activity and the category of clients (government agencies, etc.). That is, you can do business without a stamp - in most cases it is optional. However, in some situations you can not do without it.
Is it mandatory to have a seal?
The legislation of the Russian Federation does not contain such a requirement. An entrepreneur can make a seal, but this is not a prerequisite for his activity. In many cases, a signature is sufficient to certify documents.
It should be understood that often counterparties will ask for a letter confirming the absence of a seal. Such requirements are explained by the desire to protect themselves: if the IP has an imprint, but hides it, uses only a signature - the contract can be recognized as invalid.
You can write a confirmation letter in free form, but it must include such details as:
- OGRIP;
- FULL NAME;
- TIN;
- signature.
It is also important to understand that the larger the counterparty will participate in the transaction, the more he will be confused by the lack of printing.
When printing is needed
There are situations and facets of entrepreneurship in which without a print it will be difficult. Thus, the answer to the question “is it mandatory for the press to have a seal?” is largely determined by the characteristics of a particular activity. These are the following situations.
- Issuance of a sales receipt. Such a document confirming the transfer of a certain amount from the client to the seller is invalid if there is no seal on it. An alternative in this case is a cash register. One cannot do without a print when using consignment notes.
- Filling out a work book. When there is a need for registration of hired employees, the entrepreneur must confirm the data indicated in their books with a seal. This is one of the basic rules.
- Opening a current account. In this case, there is no reason to find out if the entrepreneur must have a seal, because there is no way to do without it when it comes to working with banks. Any accounting institution has every reason to require the entrepreneur to have a stamp in the contract. There may be exceptions, but they are usually associated with the selection of a special form, which can be difficult.
- Participation in government orders. If the choice was made in favor of such an activity, then there is no point in thinking about whether IP printing is necessary for documents, since its presence is mandatory in cooperation with the state. Without a print, the application for joint activities will not be initially considered.
- Work with official papers. Many start-up entrepreneurs are interested in whether it is mandatory for IP to stamp documents. The answer will be in the affirmative, when it comes to a contract with commercial enterprises. Also, printing is necessary if the businessman provides transportation services, constantly draws up travel sheets or a deposit.
Trying to figure out whether it is mandatory to print IP on the contract, you need to understand that some large companies can still agree to cooperate if there is only one signature. But such cases are extremely rare. The vast majority of counterparties will require printing, wanting to make sure the reliability of the entrepreneur.
Thus, the decision as to whether a print is mandatory for an entrepreneur is made by the businessman himself, depending on his field of activity.
Is tax registration required?
The law does not oblige the entrepreneur to register the stamp with the Federal Tax Service. But this procedure may be useful to the representative of a small business.
It is about protecting against the actions of scammers. For example, if some citizens make a copy of the seal and begin to use it as part of illegal actions, it will be significantly easier for the entrepreneur to prove their innocence if his stamp is registered with the tax service.
In such situations, specialists can easily conduct an examination and establish whether the impression was genuine or false.
How to register
The entry of all necessary data on the IP stamp is made on the basis of the entrepreneur’s appeal to the Federal Tax Service.
Also, information about printing can be recorded in the register of the manufacturer. Some companies automatically carry out this procedure.
The only plus of the unregistered print is the absence of the need for various special actions with the seal when closing the IP.
If the information about the stamp was entered into the database of the Federal Tax Service, then the registering body together with the entrepreneur must liquidate it.
pros
In order to determine whether printing is mandatory for an individual entrepreneur, it is necessary to pay attention to the positive aspects and disadvantages of using a stamp. The pluses include:
- refusal of cash equipment (provided that such an action is permissible within the framework of the chosen taxation system);
- the ability to officially hire employees;
- a significant reduction in the risk of falsification of documents;
- raising the status of individual entrepreneurs when interacting with large customers.
Not all businessmen have a clear idea regarding the question of whether it is mandatory for IP to stamp documents. As a result, the lack of imprint can cause emotions of mistrust on the part of customers, even if there is no reason for this. The presence of the press will save the entrepreneur from unnecessary explanations.
Minuses
With all the obvious advantages of having a print, there are a number of negative points.
We are talking about such cons as:
- manufacturing costs (this is an average of 1,000 rubles, you also have to spend annually on updating paint and stamp pads);
- the need for constant use (after the seal has been issued, it will have to be put on all documents without exception: this is not always convenient, but without a stamp the official papers will be invalid);
- theft or loss of print (if the seal suddenly disappears, full-fledged work with documents requiring certification will be stopped until it is restored or returned, which can lead to tangible financial losses).
As part of the topic of whether an individual entrepreneur needs to have a seal, it is not difficult to conclude: its presence is better than its absence.
Stamp requirements
When ordering printing, it is important to understand that the process must meet certain standards. The main thing you need to pay attention to is that there should not be symbols of the Russian Federation on the print. When choosing a design, it’s not worthwhile to include in it, for example, the image of a two-headed eagle.
But if for some reason such characters are necessary, special permission must be requested for their use. Naturally, the amount will increase markedly.
At the same time, any design that does not contain a coat of arms, logos of other enterprises and symbols of municipal services is allowed.
On the seal should be displayed:
- place of registration of the IP;
- FULL NAME;
- name of organization (business run by an entrepreneur);
- protection components;
- INN
If desired, the entrepreneur can place the logo of his company and any additional information on the print.
Specialists involved in the manufacture of printing, usually offer a large selection of design options that take into account all the requirements.
How to get the
To make a print, you need to contact a specialized service. For the process to be completed successfully, you will have to perform the following steps:
- to write an application;
- provide the company with such documents as OGRNIP, TIN and passport;
- choose the appearance of the print and its type;
- remit payment.
As a result, you will have to wait until the seal is made, and pick it up at the indicated time, presenting a passport or power of attorney, if someone else will receive it.
Things to consider before ordering
Before writing an application for the manufacture of a seal, it will not be superfluous to decide on some characteristics of the print.
We are talking about the following features of the stamp.
- Material. Usually choose between wood, plastic and metal.
- Type of print. It can be automatic or ordinary, manual. Here the choice depends a lot on the intensity of the use of printing. If the amount of work is large, then automatic and vice versa are better.
- Snap shape: round or triangular.
- Font. Perhaps the company has its own special font, which is part of the logo, and the entrepreneur wants it to be the same on print.
Since the print is used in all official documents, the choice of its design and form should be approached thoroughly, especially if you have to deal with large customers.
Power of Attorney
Some entrepreneurs draw up a power of attorney for authorized or legal representatives. In this status, both individuals and LLC, which were authorized by the entrepreneur to carry out specific actions, can act.
The power of attorney itself must be certified by a notary. Regarding the presence of a seal on this document, it is desirable, but not required. It all comes down to the issue of customer confidence.
But if we are talking about a power of attorney, on the basis of which lawyers represent the interests of individual entrepreneurs in court, then you need to stamp.
Stamp stamp
Having found out whether printing is mandatory for an individual entrepreneur, it is important to understand the procedure for refusing this method of working with documents. Just stop using the stamp and return to the signature alone will not work.
The disposal process begins with the preparation of the act. This document should have a seal imprint, the basis for the liquidation and registration data of the entrepreneur. The act is filled in by the authority where the seal was registered.
Copies of all completed pages of the passport and the seal itself must be attached to this document. You will also have to write a statement.
As a result, on the basis of the corresponding written appeal to the tax authority, the seal will be destroyed.
If the IP was engaged in activities related to government agencies, then it may be necessary to notify the Ministry of Internal Affairs of the disposal of the stamp.
Having made the decision to destroy the seal, the entrepreneur is obliged to inform the banks in which the current account was opened. It is also necessary to provide an act confirming the liquidation of the seal.
Cut silicone or plastic parts of the print, as well as the liquidation proof document itself, must be stored together.
Summary
The need to use the press is determined by what kind of activity the entrepreneur performs. In most cases, when working with large clients, the presence of a stamp will be a necessary condition for cooperation, although not mandatory from the standpoint of the law. But when working with government orders, printing is necessary.