It is necessary to inspect a room (apartment) under various circumstances: making a purchase and sale transaction, concluding a lease agreement, performing repairs, as well as if your apartment was flooded or other force majeure occurred. It is customary to draw up such acts for both residential and non-residential premises.
In our article today, we will discuss when exactly the act of inspection of an apartment is executed, a sample of which we will examine in detail.
Why and when is it needed
The main objective of this document is to confirm or refute the fact of damage to the premises. Another reason for its compilation is to describe the state of the apartment at a particular point in time, regardless of current events. Thus, such an act can be attributed to one of two types - optional or mandatory. The first question is when a deal with property is ahead. The second consists in cases of investigations, judicial measures or expert examinations.
The inspection procedure is performed by several people at the same time. Subsequently, they affix with their signatures an act of inspection of the apartment, a sample of which, among other things, must necessarily contain their passport data.
There is no official regulation of this procedure adopted by law. The order of inspection depends on the purpose of the event. As such, for example, control over electrical equipment, communication networks, fire safety, etc.
That is why a separate commission is created for this. Its composition may include experts, technicians, engineers, and other representatives of departments and government agencies. This is done to ensure maximum objectivity.
How the scene is inspected : sample logging information
What are the rules for an act? Writing it is allowed in free form, because there are no official rules on this subject. The document can be either written by hand or printed on a computer. The main requirements for it: the completeness of all necessary information about the object, accurate information about those people who were on the commission, a detailed statement of their conclusions with an indication of all identified shortcomings and comments.
If the purpose of the inspection is to confirm the fact of the damage, then the conclusion about its presence or absence must be present in the finished act indicating the reasons and persons allegedly guilty. You can formulate the text of the document as a description, you can arrange all the data in a table.
If any technical data requires entering into the document with all the details, they must be issued in the form of separate applications. The act may be supplemented by photographs of the place of inspection.
Its compilation is carried out in several copies, one of which is received by each interested party. All copies are certified by originals of signatures of commission members and seals, if it is an organization.
When an act complies with all the rules, it is a legal document that you can apply to the court.
How to correctly execute an apartment inspection certificate: sample
When compiling it, they rely on standard standards of office work. The cap, like any document, contains a name with a brief description of the essence. Be sure to indicate the date of registration and the locality where this action takes place.
The following is the composition of the commission conducting the inspection, indicating the positions, surnames, names, patronymics and names of those departments or institutions of which they are representatives.
Then follows directly the information about the object. Mandatory indication of its name and purpose, address and surname of the owner of the premises.
The main part of the document contains the conclusions reached by the commission on the results of the inspection. If the apartment, as well as its individual elements, does not cause complaints, this is necessarily noted in the act. In the same way, any comments and shortcomings must be described as detailed as possible.
The final part of the act consists of the signatures of all members of the commission without exception and, if necessary, seals.
If you are flooded
Let’s now consider a specific situation. Suppose we are talking about such a nuisance as flooding your apartment with neighbors. How to act in this case? It is necessary to inspect the scene of the incident by the representative of the management company, based on the results of which an act of inspection of the apartment must be drawn up, a sample of which corresponds to the above.
But first, let’s specify in what order to act in case of such a nuisance. So, you have flooded the apartment. First of all, it is necessary to inform the ZhEK or REU. The phone number, if it is not at hand, can be specified in the housing and communal services receipts, in the directory or on the Internet.
Be sure to notify those who, in your opinion, are the culprit. In this example, neighbors from above act as such. Damage is very desirable to fix in the photo.
What to expect from officials
Representatives of official authorities, such an act after the bay must be drawn up no later than 3 days. This document should contain a description of any, even the most minor, damage with an indication of the cause of flooding. It is made in triplicate with the signatures of everyone who was present during the inspection, and approved by the signature of the chief engineer.
Representatives of the injured and guilty parties receive a copy in their hands, the third is intended for storage in the Housing Office or HOA. If the culprit is the neighbor from above, his apartment is also subject to inspection.
When signing a document, you should read it very carefully. The purpose of this is to ensure that all the details of the damage are listed without exception. If for some reason you have not received an act on your hands, be sure to ask about its number and date of compilation. These data can be useful in court.
If three days have passed, but the ZhEK representative did not appear for inspection, invite two or three witnesses and you can draw up this document yourself. In the event that an official from the management company refuses to draw up the required document, a written notice is sent to the organization.
Witnesses in the independent preparation of the act will be your neighbors. The main thing is to formally record the inspection of the scene, the sample document will be exactly the same. If necessary, it can be downloaded on the Internet. Indicate in it that you have properly notified the management company and the absence of representatives from the inspection.
When else would such an act be required
There are a lot of cases when this document is indispensable. For example, inspection of an apartment in a new building. It is also necessary when those living in the room strive to improve their living conditions. Moreover, it describes the degree of improvement of the apartment, the presence or absence of a water supply system, sewage system, telephone, bathroom, hot water, elevator, etc., indicates the type of heating. The general condition, which can be emergency, is also considered. Based on the results of the inspection, the commission decides whether there is a need to change housing conditions in this particular case.
Another reason to establish the current state of the apartment is the observance of the rights of the child living in it. They may be interested in law enforcement, the school, or the custody department. The reason for such an examination may be a signal about the parents' failure to fulfill their duties, child abuse, violation or lack of basic sanitation.
In the same way, the apartment is subject to inspection if the child is injured and seeks medical help, in which case the task is to confirm or deny the version of the accident or the intentional injury to health. Also, an inspection can be made when the family moves to another room and the living conditions of the child worsen.
In addition, the decision on the procedure can be made by representatives of the school administration in case of inadequate or aggressive behavior of the student or information about the commission of an offense. And the same document must be drawn up if the child is registered with the police or returned to the family after being removed in court.
In each case, the test may be different persons - representatives of guardianship authorities, the school administration, medical services.