When a new leader appears in the company, the question involuntarily arises, whether it is necessary to send someone a special letter about the change of the general director. A sample of such a document and the rules for its preparation must be known in advance in order to act immediately in the current situation.
Forced necessity
The general director of any enterprise is a person who has a sufficiently large power. Speaking on behalf of the company, he can conclude contracts, negotiate with counterparties, and also manage the movement of all financial resources that are on her current accounts. When the management changes, these powers are transferred to the new director. Now he will have to resolve all issues related to the financial and economic activities of the enterprise. To notify partners of the ongoing reshuffle, it is necessary to send them a letter about the change of CEO. A sample of this document cannot be found in any reference. It is compiled arbitrarily and contains the following required information:
- name of organization ;
- date and place of amendment;
- FULL NAME. new director;
- a document on the basis of which the head is endowed with certain powers.
What will such a letter about the change of CEO look like? A sample may include only one phrase, in which the necessary information will be reflected in detail. In addition, it is advisable to attach a copy of the main document to such a letter confirming the appointment and authority of the new leader.
Signature right
Sometimes, when compiling such a notice, a question arises regarding who should sign the letter of change of CEO? A sample document in this case will not be different from other business papers. It is compiled on behalf of the company's management signed by the new director. True, there are some subtleties. First you need to recall that such changes are subject to mandatory registration with the tax service. Up to this point, it would seem that only the previous leader has the right to sign business papers. But in reality the situation looks a little different. For example, the former director was officially dismissed, and a new leader was appointed in his place the next day. In accordance with the personnel documents, he is given certain powers, among which there is also the right to sign. The former director at this point is no longer a member and official representative of this organization. So, such a letter should be signed by his successor.
Issuing a newsletter
The decision to appoint a new CEO is made, as a rule, at a meeting of shareholders. It is drawn up by the appropriate protocol, after which an order for the enterprise is issued. Then, within three days, the reshuffle must be reported to the tax office. Further, the new manager is obliged to inform the banks that are involved in servicing the accounts of this legal entity. Otherwise, a conflict situation may arise related to the financial side of maintaining previously concluded transactions. Only after that the information letter on the change of the general director is sent to the other counterparties. A sample of this notice is compiled in accordance with the general rules of business correspondence :
- The document is issued on letterhead or in the upper left corner indicate the full details of the company. They can be replaced with a stamp, if one is available at the enterprise.
- Information about the addressee is indicated in the upper right corner.
- A little lower in the center is a heading that contains the main subject of this letter.
- Further, the main content reflects the information that the company wants to convey to the addressee.
- Such a letter should have an application in which copies of supporting documents are provided to the counterparty.
- In conclusion, the new leader puts his personal signature and certifies it with the round seal of the enterprise.
Usually the secretary is engaged in sending out such letters, making them out as registered mail.
Change the name of the head
In the case when the head remains the same, but his passport data has changed, it is necessary to do the same. Take, for example, the situation when, for one reason or another, the director was forced to change his name. In order for documents confirming his authority to have legal force, certain changes must be made to them. To do this, contact the appropriate authorities. You can do this:
- personally;
- through a proxy, having issued a power of attorney;
- by mail, sending information by registered letter with notification.
The appeal in this case will be a letter on the change of the name of the Director General, the sample of which depends on who it is sent to. So, information is transmitted to the branch of the servicing bank to replace a card with a signature sample. Other interested parties must also be notified of the new name of the manager. This is necessary for the proper preparation of documents relating to mutual cooperation and other activities.