In the workplace, all issues are documented. A notice of layoff informs the employee of the imminent dismissal. The employer must draw it up and provide it to the employee in advance. A sample notice of staff reduction and the nuances of its preparation are presented in the article.
The concept and purpose of this document
The notice of reduction is considered a binding document, which is drawn up for any employee falling under this event. It is drawn up after the issuance of an order for an early reduction, containing a list of employees who will be dismissed. This may be the dismissal of the entire state or some workers.
A notification is issued to each employee in advance to warn of a reduction. The notice includes a list of proposed replacement vacancies based on skill level with the Labor Code of the Russian Federation. The main function of the document is to inform about the imminent reduction. In addition to workers, this event is reported by the employment service and the union.
Time frame
The head cannot perform the reduction of the employee earlier than 2 months before the date of receipt of the document (Article 180, part 2 of the Labor Code of the Russian Federation). The document must be submitted 2 months before the planned date of this event. And if the reduction is massive, then this should be done in 3 months.
The upper limit is not established by law, this is decided by management. After 2 months, the employment contract is terminated. It can be canceled earlier if the employee concludes a written agreement.
Headcount and staff reduction
Samples of notifications of staff reductions and the entire state are approximately the same. Only the contents of the document may differ. The reduction in number is called the decrease in the number of staff units, that is, some employees of the same position will be dismissed. Then alerts are sent only to those concerned with this procedure.
The layoff is called the complete liquidation of posts, which involves the dismissal of all employees. It turns out that such an event applies to everyone. In both cases, the employer must issue an employee notice of downsizing. A sample of this document contains basic information that must be present.
Design Features
There is no single template for notice of staff reductions. But there are some rules for its preparation. The document is executed on sheet A4. It fixes the name of the company in whose staff the person works. Indication of full name is required. and employee positions.
It is necessary to enter an order on the basis of which there is a reduction in the number and staff. The notice includes job titles and the date of this event. The signature of the chief is indicated at the end. An example of filling out a notice of staff reduction is in the article. The document is executed in 2 copies. On the last line there is a place for the signature of the employee.
Step by step instructions
A sample staff reduction notice is as follows:
- The name of the institution is indicated in the header, as well as to whom the notification is addressed.
- In the middle of the line, write “notification”.
- The name and number of the reduction order is fixed.
- Must have a reason.
- The position to be reduced and the date of this event must be indicated.
- The list of vacancies for substitution by qualification or below the position if it is suitable for health reasons (part 3 of article 81 of the Labor Code of the Russian Federation) is indicated.
- The rights and guarantees of the dismissed employee are recorded. He receives an average monthly salary within 2 months from the date of termination of the labor agreement (Article 178 of the Labor Code of the Russian Federation). On the day of dismissal, additional payments are provided.
- At the bottom of the mandatory signature of the head.
- Below is the date of notification. The employee signs upon receipt.
The document is made in 2 copies: one remains in the institution, and the other is issued to the employee. The sample employee notice of a layoff is the same for any reason for dismissal. Differences may lie in the contents of the document.
Reduction cases
Upon dismissal, another position may be offered. Then in the notification you must specify the list of offered vacancies. Work must be suitable qualifications. The list may include vacancies below the position that was previously occupied. According to the Labor Code of the Russian Federation, it is forbidden to offer work that cannot be performed due to health reasons.
If there is a liquidation, and therefore a reduction, the reduction order and a sample notification form are standard. Only it is necessary to indicate the true cause of this event. Employees are notified no later than 2 months in advance. Then another job is not offered, because there is a cessation of the company.
A notice is provided to the union, if available at the institution. The document is created in writing no later than 2 months before the event. It is compiled on the basis of the same requirements as for workers. Notification is required to be made during the reorganization of the enterprise. The employer must notify of the availability of posts.
Handing over
It is advisable to provide a notice to the employee in person so that he will fill out a signature. But there is the option of sending by registered mail, then you need to take a document signed by the employee. If the employee does not want to sign the document, then an act is drawn up, which must be signed by 2 witnesses working in the organization.
An employee cannot be fired if he is on sick leave (Article 81 of the Labor Code of the Russian Federation). But the law allows sending home notification. You can not dismiss pregnant women and women on maternity leave.
Order
If a reduction is planned, an order is created. It may relate not only to a decrease in the number of employees, but also to the renaming of a department, the opening of a new department, the appointment and renaming of posts. The sample redundancy order includes the following items:
- The name of the institution.
- Then the name of the document is indicated - ORDER. The word is usually highlighted or placed in the center of the line.
- Below is fixed the city where the document is valid. Also put the date and number.
- Then a preamble is compiled reflecting the essence of the order.
- In the main part, the motives and the reason for the reduction will be indicated.
- When they fix which employees are being reduced, they always indicate the number - how many employees remain in this position and how many are fired.
- The head of the department where the candidates for dismissal are drawn up is given an order. It determines who will be cut and who will be abandoned.
- The boss must make changes to the schedule and arrange everything properly.
- The director controls the execution of the order.
- At the end of the document is the signature of the head, full name and position.
The sample compilation and order form for staff reductions in each organization may vary slightly. But in general, it is compiled according to the above rules. The internal orders relating to the internal activities of the enterprise do not put a wet company seal. But in documents on external activities it is necessary.
Cancel
It also happens that the reduction in the number of employees is canceled for some reason. This procedure must also be properly executed. First, an order is issued to repeal the reduction order. The document fixes the number and date of the document, the order by which it is necessary to cancel, the reason for this decision and the grounds are indicated.
Workers are reinstated in posts. An important procedure in these cases is the familiarization by signature with a new order of all rehabilitated employees of the institution.
The notice of reduction is considered a binding document that must be provided to all employees affected by this event. It must be properly executed and filed in a timely manner. A correctly executed reduction procedure will prevent future difficulties.