Power of attorney for the mail: the reasons for the preparation and rules of the paper

In life, there are often situations when the addressee is not able for one reason or another to receive correspondence sent to him. To do this, he can attract another person by drawing up a power of attorney for him. In what cases is it necessary to do this and how to draw up such a document?

The need to draw up a power of attorney

The duty of post offices is to deliver to the addressee the correspondence sent for him. These can be packages, parcels, as well as regular or registered letters. But due to certain circumstances, the addressee is sometimes not able to pick up correspondence in person. In such a situation, he can turn to another person for help, giving him certain powers for this. In order to document such an agreement, he will need to draw up a power of attorney for the post. In what cases is it necessary to do? A power of attorney for mail may be needed in the following situations:

1. The addressee at the time of delivery of the correspondence is in another city and cannot receive it personally. According to the approved rules, any letters or parcels are stored at the post office for a month. After that, they are returned to the sender. If the addressee is interested in delivery, then he can entrust another person to do it.
2. In the situation with individuals, the problem is that any correspondence is usually sent to the address of registration. But at the moment, a person can live in another place and instruct someone from relatives or friends to receive everything that will come by mail in his name.
3. The problem with legal entities is that the bulk of letters and business papers, as a rule, come in the name of the head. He can authorize one of his employees to receive all correspondence sent to the company by issuing a power of attorney for him for mail. This is usually a secretary, as well as an accountant or personnel officer.

Having such a document in hand, a proxy can at any time represent the interests of the addressee in front of a particular post office.

Document Content

Usually, many different documents related to its production activities come to the address of any enterprise (organization). Many of them are sent personally to the name of the head, which obliges him at the right time with his signature to confirm the fact of their receipt. In most cases, directors are instructed to carry out such work by their subordinates, giving them certain powers for this.

For this, a power of attorney is compiled for the Russian post from a legal entity. The form of such a document must certainly contain the following information:

1. Name, place and date of issue.
2. Principal details. In this case, it is the head of the enterprise.
3. Full details of the trustee (full name, position and passport data).
4. The essence of the commission.
5. Authorized Signature.
6. Validity of the document.
7. Ability to delegate authority.
8. Signature of the head and seal of the organization.

Do I need to notarize a power of attorney for the Russian post from a legal entity? The form of the document is made in any form. Moreover, the presence of the seal of the enterprise and the signature of the head is considered sufficient for it to have full legal force. Notary certification is not required.

Rules for compiling a document

In order to avoid conflicts during the work, it is necessary to correctly draw up a power of attorney for the Russian post from a legal entity. A sample of filling out such a document can be taken at any post office.

When compiling it is necessary to take into account the following points:

1. The power of attorney, as a rule, is compiled on the letterhead of the organization. In extreme cases, you can use the corner stamp.
2. All necessary information should be indicated as fully as possible.
3. Be sure to have a signature sample of the most trusted person so that you can verify it with daily correspondence.
4. To certify such a document by this legal entity, a round stamp of the company and the personal signature of its head are required.
5. In the main text, it is necessary to clearly state the powers of the proxy, within which he will act in the future.
6. The term of validity of the power of attorney, which begins from the moment of its signing, must be clearly stated.

You need to be very careful about the compilation of this document. After all, the discovery of any inaccuracies may lead to the failure to receive the received correspondence to the person indicated in it.

Types of Power of Attorney

Depending on the volume and content of the power of attorney, there are three types of power of attorney:

1. One-time, which are intended for a single task.
2. Special They are compiled for only one purpose - to receive correspondence addressed to the principal.
3. General. They give the authorized person broader rights related to the representation of the interests of the principal in a particular post office.

These circumstances seriously affect how the power of attorney for the Russian post will look. A sample document will help draw up a lawyer of the company. Having sequentially stated all the information, in conclusion, it will be necessary to clearly indicate the validity of this document.

Correspondence is received regularly in the name of any legal entity, therefore a one-time power of attorney will not work in this case. Rather, it should be "special." Most often, it is drawn up for one calendar year. Although, if desired, this period can be increased. It all depends on the period for which the labor contract was concluded with this employee. If a specific period is not specified, the power of attorney will still be valid for a year from the date of its signing.