When creating an organization of any kind and any form of ownership in the local government that is registering a legal entity, it is necessary to provide some documents, one of which is a letter of guarantee from the lessors. This is a common and universal practice. The main reason for the availability of such documents is that the registered organization does not have the right to conduct any activity and sign contracts before receiving the appropriate certificate. Therefore, to confirm that the activity of this company will be exclusively specified in the charter, a letter of guarantee is provided from future suppliers, customers or tenants.
In addition to the fact that this document is widely used when registering a legal entity, it is also used in other areas of activity. Of course, the general meaning that the letter of guarantee carries is the provision of written promises (guarantees), a description of the intentions, conditions or actions that will be fulfilled by the sender in a certain period, while they affect the interests of the recipient organization.
These documents can be addressed to both the organization and the official. Moreover, the letter itself may not even contain the word “guarantee” - its meaning and name from this will remain unchanged. As it was, this document will promise the fulfillment of any conditions.
Payment for goods received, delivery dates of products, quality of goods or work performed, terms for the provision of a service or performance of work - all this can also promise a letter of guarantee. These parameters may be present as a small part of the body of the document or make it up completely. These forms are strictly business in nature and relate to legal documents of a contract type. A letter of guarantee for payment is the most common type of paper.
The main characteristics inherent in each document of this type are accuracy, clarity, conciseness and, most importantly, the unambiguity of the written. The last paragraph is of paramount importance, since the letter refers to the provision to the recipient organization of any guarantees from the official on behalf of another organization. The document must mention the type of planned operation.
There are two main types of letters of guarantee. In the first, the organization provides a list of reasons that prompted it to write such a document. For example, an enterprise needs a
combine harvester. Of course, it’s faster and easier to ask this machine from a neighboring
agricultural cooperative. In this case, the letter of guarantee first sets out the reasons why the organization urgently needs a combine harvester, and at the end the sentence of the following nature is added: “We guarantee payment” or “We guarantee to make the rent in full until ...”, etc.
The second type of letters can directly begin with guarantees: “With this document I guarantee to make payments / provide equipment / provide services, etc. ....”. In addition, many documents of this kind have, along with seals and signatures, the details of the payer organization. The availability of such data is mandatory for such a form as a guarantee letter of payment.