In case of illness of the employee or members of his family, he has the legal right to temporary exemption from his work. In order to confirm the absence for good reason and for the appropriate period to receive payment, the subordinate is obliged to provide special paper, which is a certificate of incapacity for work. An important requirement is its competent execution, including the correct implementation of the process of closing the document. In more detail about all the intricacies of how to close the sick leave - we will tell further.
About sick leave
Such documents represent strict reporting, which has serial individual numbers and, when spent, corresponding registration is carried out. Temporary disability certificates are issued in the following cases:
- Against the background of pregnancy.
- In case of illness of employees.
- If there is a need for caring for children or any disabled dependents.
A sick leave is considered a financial document, which is necessary for receiving benefits by an individual paid by the Social Insurance Fund.
Basic concepts
In order to do this, the patient must consult his doctor, regardless of in which medical institution the opening of this document was carried out. To fill it out, a specialist may require the following:
- Passport along with tax identification number.
- Address data with information about the employer (full and name of the commercial or state-owned enterprise). It is worth noting that any errors in the name may lead to a refusal to pay benefits.
After filling out the form, the attending physician performs his registration in a special journal, which is designed to control strict reporting forms. Closed sick leave signed by a doctor and certified with seals. About what stamp on the sick leave should be placed when it is closed, described in detail below.
What stamp is on the sick leave?
The rules require that on paper at the same time such seals can be placed: the personal of the attending physician, triangular and official. The last two can be put in the registry or in a special cabinet, certifying the sheets. You can find out in detail where the employee should go directly to a specific medical organization. At this stage, the procedure for how to close the sick leave is considered to be fully completed, and the patient can provide the properly executed leaf to the accounting department of his company. If, as part of the verification of the document, any errors with inaccuracies are found, the employee may need to re-apply to the medical institution.
Sick leave for childbirth
In the general case, the issuance of such a document is carried out at the place of registration of the pregnant lady in the presence of an obstetric period equal to thirty weeks (twenty-eight with multiple pregnancy). Against this background, such significant circumstances are taken into account:
- A doctor can issue a certificate of incapacity for work individually for the entire period of the decree. Unlike the paperwork process for diseases or injuries, the decision of the doctor’s commission with the corresponding signature of its chairman is not obligatory for this type of insured event.
- In the absence of a gynecologist, a sick leave certificate may be issued for the entire term of exemption from activity under the signature of a family doctor (general practitioner), and in the absence of a gynecologist, a nurse practitioner will do.
It is worth emphasizing that in all other situations, the period of incapacity for work lasting more than forty days, then how many days the sick leave for childbirth and pregnancy is extended in this case. This should be established by the doctoral commission (against the background of the initial setting up to ten days and with the subsequent extension to thirty) with the appropriate signature from the chairman.
How many days can I extend?
The extension of such a period, which is established on the basis of the hospital primary certificate, is allowed in accordance with the medical report made in the perinatal center, maternity hospital or maternity ward of the hospital that conducted the obstetric care. As a rule, the term of exemption from activity on the sheet may be extended:
- For sixteen days against the background of the complicated course of ordinary childbirth.
- For fifty-four days against the backdrop of establishing the fact of multiple pregnancy.
In these situations, an additional sheet is issued at the place of birth, which establishes the extended term of the decree. Now find out who should sign the sick leave.
This document must be signed by a personal list of the attending doctor who provides it.
What does a closed sick leave look like?
Correctly executed paper should contain certain information. An example of a sick leave contains the following information:
- The full name of the doctor is indicated along with his position (in accordance with the available qualification handbook).
- The name with the initials of the patient.
- In addition, the date of birth of the employee should be recorded.
- Indication of the name of the medical organization (abbreviated or full) along with its address.
- Date of issue of the leaflet and disease code (indicate in accordance with the approved special classification list for different types of temporary disability).
- Name of employer organization.
- Temporary period of incapacity for work (starting from the date of registration, up to closing).
- The number from which the patient will be able to begin his work.
Among other things, the document must have absolutely all seals signed by the doctor. Information is filled in block letters (the paste must be black), the use of a helium or fountain pen is allowed. Information may also be printed on a computer.
It is worth considering what a closed sick leave looks like. It must be drawn up on a special form and approved by law. It has the format “A4”, and, in addition, contains the necessary protective equipment. These include special paper from which it is made, along with the presence of watermarks, the color of the form itself and the cells to be filled (blue and yellow, respectively). These are only the main external characteristics by which it will be possible to determine the authenticity of the sick leave. More precisely, this can be found out by means of a request to the FSS, for which you need to know the paper number.
Code on sick leave
In this document, some information may be displayed in encrypted form. For example, special codes on the sick leave, indicating the reasons for disability, replace the verbal description of the factor that served as the reason for the issuance of this paper disability.
The accountant needs to know the meaning of such disease codes in order to correctly be able to pay for the period of disability for the patient. An example of a sick leave may contain the following codes: code “01” means “Disease” in a sick leave. That is, the employee benefit must be paid for the entire illness. And if the sheet contains the code “09”, which means “care for a sick relative”, then such a document is financially compensated taking into account a certain time limit.
Is it possible to close this document ahead of schedule or on my own?
Specialists of the medical institution in which the worker is being treated can close the sick leave, both on time and ahead of time on the basis of the patient’s urgent request. There are some types of diseases against which a leaflet can be closed only after a comprehensive examination. If there are no grounds for additional studies, the temporary disability sheet will be completed directly on the day the patient contacts.
Sheet filling
In the event that there are no obstacles to the discharge, then the medical professional must properly draw up the relevant document and fill it with certain information. To do this, he most likely may need the following documents from the employee:
- The employee’s passport along with the identification code on the sick leave.
- Address information (especially if the place of registration with the actual residence does not coincide).
- Information about the employer of the patient (it is important to provide complete and correct information).
The accuracy of the documentation will directly depend on the reliability of this data, so the employee should take care of providing it. Among other things, the doctor should indicate in the leaflet the date from which the employee should begin his direct duties.
Register sheet in the journal
This document is intended for the accounting of securities strict reporting. It contains the date of issue with the number of the sick leave, which is assigned to each form by the Insurance Fund.
On a weekend
Closing this document is possible if the clinic to which the employee applies receives patients not only on weekdays, but also on weekends (that is, on Saturday and Sunday). Provided that the doctor also works at this time, the procedure will be carried out in the usual manner. In the process of how to close the sick leave, there are no difficulties, especially if it is carried out in a planned manner immediately after the employee’s recovery.
However, in some situations, this may occur earlier or later, due to the existence of grounds for this. It is worth emphasizing that a timely closed and properly executed document acts as a guarantee of payment for the time period of incapacity for work for which it was issued. Therefore, you need to pay attention to a number of features of its filling not only to the employer, but also to the employee, directly during a visit to the attending doctor.