Everyone who got a job in the personnel department was asked to write an application for employment. A sample of such paper is usually presented, but there is nothing abstruse and incomprehensible in it. So is a statement necessary and what are the features of its writing? We will analyze further.
Is it mandatory to write a statement
An application for employment, a sample of which is submitted when applying for a job, first of all establishes a voluntary expression of a citizen’s desire to get a specific job. This fact, undoubtedly, can help in the future both for the employer and the employee in case of possible mutual claims and disputes, which must be resolved in court.
When submitting documents for work, a citizen may have a question about whether it is necessary to write a statement. This process is not mandatory, but in almost all companies, the personnel officer asks the future employee to fill out a similar application.
Decor
An application for official employment (a sample is presented below) can be written in free form. Large companies often have standard forms, but this fact is the exception rather than the rule.
The application is filled out in one copy both in handwritten form and in printed form on a sheet of A4 format. The main nuance of filling is the presence of the signature of the applicant.
The document must necessarily contain the name of the organization in which the citizen gets a job, and the start date of the work process.
The prospective employee must attach a certain list of documents to the written application, without which official employment is impossible. These include:
- Identity document (passport or birth certificate).
- The work book (provided that this is not the first place of work; when part-time, this document is not submitted).
- Documents on education, qualifications, courses, etc.
- SNILS.
- Certificate of marriage / divorce.
- Birth certificate of a child.
- INN
- Document on military registration.
Documents following SNILS are not binding and may be submitted if available or at the request of the employer.
Next, we will look at what the application for employment looks like (sample of this document).
Instruction manual
As such, writing a statement does not have features. Authorized persons try to adhere to the following rules for the preparation of the document:
1. In the upper right corner are recorded:
- position of the head;
- full name of the organization;
- details of the head (full name, first name and patronymic can be in the form of initials), details of the applicant for the position.
2. In the middle is written the word "statement" (with a small letter).
3. The application body shall indicate the request for employment:
- career objective;
- the number from which a citizen is ready to begin work;
- department to which the position belongs;
- nature of work (main job, part-time, seasonal, etc.);
- salary amount;
- trial period (if available).
4. The signature of the future employee and the date of writing the application.
In some companies, the applicant, in addition to the sample application for employment, is asked to write a receipt that he was informed about the duties and rights in his future position, and also passed a fire safety briefing, was familiarized with the terms of the employment contract and the internal regulations.
Typically, such a receipt transfers all responsibility from the employer to the employee.
Following actions
How to write a job application (the sample was submitted earlier), we found out. And what to do after that? After drawing up the document, it is handed over to an authorized person (usually this is an employee of the personnel department), who, in turn, gives the application to the head. Usually, problems with the application endorsement do not occur, because such documents are prepared at the stage of direct approval of the candidate for the position.
Therefore, as soon as the applicant is approved for the position, he can write an application for employment (sample document - above). It is endorsed by the head, it indicates the date from which the citizen must begin to work.
The final stage is the publication of an order for employment, which is also signed by management. After that, the employee is assigned a personnel number, a personal card is started. Based on all these data, information on employment is entered in the workbook.
Temporary employment
Work for a certain period and the application for temporary employment (the sample is presented below) are no different from ordinary ones. But several conditions must be met:
- In the application, the applicant must write that the nature of the work is temporary, indicating the timing.
- The job order also contains information on the urgency of employment.
Accepting a citizen for temporary work, the employer is obliged to familiarize him with the job description under the signature, conclude a fixed-term contract (you can refer to article 59 of the Labor Code of the Russian Federation), and also familiarize yourself with the internal regulations.
In general, temporary employment is no different from usual, except for the established terms of work.
Reception of a foreign citizen
There are situations when citizens of other states get a job. In this case, all documents and an application for employment are filled in in Russian. The registration procedure and the list of necessary documents are contained in special regulatory acts. The main thing that the employer should pay attention to is the availability of a patent or work permit from a foreign citizen.
As with employment with Russian citizens, the employer may not require a foreign applicant to apply for a job, however, like the inspection bodies should not do this. But Russian practice shows that the statement is somehow calmer.
The form and content of the application for a foreign citizen is no different from the usual for a Russian applicant. The only thing that can be indicated in the header of the document is the resident of which state the applicant is.
Presence of a trial period
The legislation requires mandatory mention of the probationary period in labor agreements, therefore, this fact should be recorded in the application for employment. An application for employment (sample with a probationary period) must contain not only standard information, but also the size of the salary part for which the applicant applies, the period of the probationary period and its availability. It is advisable to duplicate the figures (salary and term of trial) in words to avoid contentious situations.
Transfer
There are situations when an employee can be transferred to another department or unit. In this case, a letter of resignation from a previous place is first written and a request is made from a new place of work, and after that, a statement of employment is written in a new place.
A similar document is also close to the standard, but includes only the nuance of the special order of employment. Information on the previous place of work and conditions of transfer should be indicated in the body of the application. If the transfer takes place within the framework of one organization, then in the application you can also indicate who the initiative to change the job came from.