Personnel work consists of many components. Its important element is an assessment of the quality of personnel training. So-called certification - what is it? We are talking about assessing the suitability of workers in a professional way and the extent to which they correspond to the position they occupy, carried out with a certain regularity.
Certification - what is it? Who can’t do without her?
Each industry has a list of positions and professions subject to this procedure. From a legal point of view, the Labor Code, like other regulations, does not contain a mandatory provision that forces any employer to certify its own employees without fail. Only representatives of certain industries and types of activity should pass it, which is reflected in the legislation.
Who exactly can’t do without certification? First of all, to employees of the Russian Federation, representatives of state and executive authorities of both the Federation and its constituent entities, as well as workers in municipal bodies.
Mandatory certification of an employee for compliance with the position is required for personnel in a number of industries, namely those responsible for the movement of trains on railways, conduct operational dispatch control at electric power enterprises, work at hazardous production facilities, or are associated with shipping.
In addition, all employees associated with the storage and destruction of chemical weapons and objects of ionizing radiation are certified. This also includes aviation personnel, as well as those who work at facilities related to space.
Of the more "peaceful" professions, certification is required for library workers, teachers and management of educational institutions, as well as unitary enterprises. Certification of medical workers for a category is also mandatory; since 2013, some changes have been made to its rules.
Those who are not included in this list pass certification on a voluntary basis. The employer develops and adopts a regulation on its conduct. His duty is to issue a local act containing the dates and procedure for certification. Moreover, the wording of this document must comply with all legal requirements.
Qualification certification. What is a local regulatory act and what does it contain?
There are no universal recommendations for assessing the professional qualities of workers. This is due to the fact that each organization has its own specifics. Our task is to consider only the main points contained in the local document "Regulation on certification", the legal value of which is not subject to dispute.
The head of any enterprise, approving this Regulation for its employees, must first of all write in it which of their categories are subject to certification and which are not.
Clarification of the extent to which an employee corresponds to the position held by him is carried out in relation to the category of employees. This definition refers to the social group of workers whose work is mainly not physical, but mental. The circle of their duties most often consists of leadership, development and decision-making, work with information.
The social group, called workers, works physically, creates a material product and provides activities from a technical and production point of view. Their qualification category should not be confirmed by certification.
In turn, employees may relate to managers, specialists, or technical executors. The decision to participate in the certification of any of these three groups is taken independently by each organization. For example, in some enterprises technical performers are not accepted to certify.
Who can not pass it
Who can be legally exempted from this procedure? Non-qualifying categories include a fairly large number of employees, namely:
1. Those whose experience in this position is less than a year. It is understood that their work experience is still too small to draw an objective conclusion about professional suitability.
2. You can’t certify pregnant women, and even if signs of low professionalism are detected, such an employee cannot be fired. This prohibition is contained in article 261 of the Labor Code of the Russian Federation.
3. Also, this procedure does not apply to women with babies under the age of three who are on leave to care for them. It is possible to certify such an employee only one year after the date of entry to work. It is understood that in a woman sitting on long-term leave, qualifications automatically decrease. As in the previous case, this employee cannot be fired, even if her qualifications leave much to be desired.
The head has the right to add other categories to this list with his own order in relation to those who work part-time or under a fixed-term contract for a period of not more than two years. In addition, those who underwent professional retraining or advanced training courses over the next year.
The same period (1 year) protects from certification those who were appointed to the position as a result of the competition. Young specialists can also be exempted from passing it.
About the dates
How often should certification be carried out and at what time? The regulatory regulation governing the entire certification procedure and approved as early as 1973 (with the latest amendments in 1986) remains valid to this day. According to him, certification should be appointed and carried out periodically with an interval of 3 to 5 years.
The specific date for each organization must necessarily be reflected in its local act - all the same Regulations. The period allocated to the procedure itself, including a debriefing, must also be indicated there.
It is installed independently at each enterprise, guided by the composition of the certification commission and the staffing level. From a practical point of view, the most acceptable is the period from three months to six months. That is, for the specified time the event should be completed. For an organization with a large number of employees, it can be carried out in stages with the distribution of certified by year.
Warn staff in advance
The next important point, requiring mandatory reflection in the local regulatory act, is the need to inform certified employees of the upcoming procedure for a period of at least a month. Before attestation, the employee must be informed of its dates and schedule.
A week before the expected deadline, they are obliged to give him for review a characteristic drawn up on him. He has the right to receive other documents for attestation concerning him personally. And upon completion of its passage - the right to get acquainted with the results and request the necessary copies.
What can be certification
The next ones are those carried out in a predetermined period. In contrast to them, early or interim certification is the one that had to be organized during the so-called inter-certification period.
What are the reasons for evaluating an employee ahead of schedule? This can happen in the event of a vacancy that has formed and his promotion to a free position. Or vice versa - in the presence of serious miscalculations or omissions in the work, as well as a disciplinary offense relating to the performance of duties laid down in the post.
If the work of the entire unit for a certain time raises complaints - this can also serve as the basis for the appointment of universal early certification. It can be carried out at the request of the most certified, who wants to put himself on a higher vacancy.
Intermediate certification may “shine” to the employee who, for whatever reason, has avoided passing a planned similar procedure. This is usually done if necessary to verify his professional qualities. And another reason for early certification is the completion of the previous assessment "conditionally certified."
All the grounds and rules for carrying out such a procedure (its early version) must be set out in the most detailed manner in the Regulation in order to avoid disputes and disagreements.
Her goals
The main goals in this event (certification) include assessing the results of the employees' labor activity, finding out how much they correspond to their own position, identifying shortcomings and gaps in the level of professional training and drawing up a plan for further development.
Additionally, the certification checks the psychological compatibility with other people (the team), the ability to make group decisions, the degree of loyalty, as well as monitor the general motivation in work and work in this particular place. The final result is the clarification of the prospects of the future career of the certified.
Its general goals, by definition, include improving the quality of personnel management and personnel work in general, as well as improving the indicators of discipline and responsibility. The specific task of this event is to identify a circle of people or positions - the closest candidates for dismissal to reduce staff and improve the moral climate along with the improvement of psychological relations.
The need to comply with the law
The certification commission is obliged to work according to certain rules, also clearly spelled out in the Regulation (we are talking about the dates of meetings, and about the wording of decisions made with the slightest nuances of their design).
Article 81 of the Labor Code indicates that if according to the results of certification a person can be fired, the composition of the commission must include a member of the trade union body. If a specific certification is in no way connected with the possibility of dismissal, the presence of these representatives is not mandatory.
The results formulated by the commission should be in the form of "corresponds" or "does not correspond to the position held." Sometimes there is a third kind of assessment - “conditionally consistent". Such an intermediate option allows you to provide the desired impact on the certified.
The statement of results must be exactly the same as indicated above. Others (such as "good", "certified") do not comply with legal standards, they speak of the lack of professionalism of the personnel service and can lead to legal proceedings.
What do the results contain?
The conclusion on the conditional conformity of the position does not allow dismissing the employee before verifying that he has fulfilled all the recommendations received. That is, the employee must be subjected to a similar repeated procedure after a certain period of time. The regulation on certification, respectively, should provide for this scenario and prescribe that a reassessment of the commission can exist in only one of two ways: “corresponds” or “does not correspond to the position occupied”.
Final documents should be drawn up in accordance with the list and the rules also provided for by the Regulation. The main one is a certification report. Compiled according to the decisions of the commission, it carries information about the number of employees whose qualification category has been successfully confirmed, and those regarding whom discrepancies have been identified.
Then for each employee specific comments and suggestions are given. Guided by the data of the report, the authorities by a general order establish a number of necessary measures. He orders the personnel service to carry out the solution of all assigned tasks.
Their list may include transfers to higher posts, assignment of new qualification categories, increase in salaries, installation, cancellation or resizing of allowances, rewards, as well as dismissal or transfer of those whose inconsistency of the position was identified and documented. Dates of possible dismissals should also be predetermined in order to avoid disputes in court.
About translations
If the professional level of the employee leaves much to be desired, the manager can transfer the latter to another job or position within two months after the certification date (of course, with his consent). When such a transfer is not possible, the legislation allows the manager to terminate the employment contract with this employee within the same two months.
If a two-month period has passed, but there has been no dismissal or transfer, the law prohibits doing so later. It should be remembered that the Regulation cannot provide for measures of influence on employees in the form of penalties of a disciplinary nature. This is due to the fact that insufficiently high qualifications of those do not apply to violations and do not imply the guilt of the worker.
In the case of disciplinary punishment, the employee has the right to defend the violation of his own rights, referring to Article 8 of the Labor Code.
Additional notes
In conclusion, it should be noted that an assessment of the professionalism of an employee during certification is strictly forbidden to accompany criticism of his actions and working methods. When announcing the results of the decision of the commission to the employee, wage issues should not be affected. In this sense, what is the essence of the concept of "certification"? What an event should not turn into a punitive tool!
In the final documents, individual plans for career growth and development of all employees must be outlined with a list of necessary events in the form of internships, trainings, consultations, seminars, etc.