How often do you have to write letters? Many use electronic and regular mail services to send mass notifications, to send business letters from corporate mail or official requests to government agencies. Writing a good letter is only half the battle, but in order to leave a favorable impression, you need to know how to finish the letter correctly.
Why pay attention to the end of the letter
The final words in the letter are very important. Even if the welcome and informational parts were written perfectly, convey to the recipient all the information he needs, a poor ending can greatly spoil the impression of what he read, and affect the person’s decision for the worse. In addition, a once absurdly signed letter can forever leave a bad spot on your reputation.
It happens that after a clear and adequate presentation of thoughts in a letter, it is difficult for a person to formulate a logical ending for completion. This problem affects many people without much experience who do not know how to end letters.
There have been cases where formal business letters in formal style were left with signatures like "I kiss and wait for an answer," "your fashionable sweetie Dasha," "send kisses and hugs." Of course, such a farewell in a business letter is unacceptable. And before sending from e-mail, you should check the absence of an absurd signature in the mail client settings.
What could be a letter
Letters are different. The letter may be informational, gratitude, reclamation, advertising, inquiry, accompanying, guarantee. In all forms of this letter, it is necessary to maintain a formal type of communication, not to switch to “you” and to observe subordination. You can discuss your favorite color in such letters only when ordering from a designer, but do not write about this to the accountant of the enterprise.
Business letters imply a strict beginning. It includes a brief presentation of the writer depending on the purpose - position, company name, social status. After the sender calls himself, it will be useful to start the introduction, in which the main abstracts will be given, and then you need to write a detailed main part in which these abstracts should be disclosed.
In answer to the question of how to end letters of an official type, there should be no advice that contradicts the main idea of the letter. The conclusion should include a general idea or message sending, a polite farewell to the interlocutor.
How can I sign a letter
There are several standard phrases that will help you respectfully complete both the business letter and the informal standard. But each of them carries an individual context.
The expression "Respectfully" is used by adherents of conservative views. It seems that this is the most classic way to put an end to a letter, it fits into most variants of letters.
The phrase "Sincerely Yours" is not very popular these days. It used to be used everywhere, but now experts raise the question of whether the person who put such a signature really writes sincerely. If the phrase does not make sense, it would be better to replace it with another.
“Best regards” is actively used to complete both a business letter and not too formal.
"Thank you" is also a good option for some emails. But before you sign up like this, you should think about whether there really is anything to say.
It’s good practice to sign your own name, without abbreviations. This will show the sender as an open person, allow respectfully complete the letter to both a friend and a colleague.
Receptions for a beautiful ending
In addition to the standard signature, there are small literary tricks to complete the letters in such a way that the recipient remains interested.
Firstly, a reference to the beginning of the letter can be used. This is an interesting technique that can be seen among the outstanding masters of the word. Even in conclusion, you can disclose the solution to the problems identified in the introduction. In addition, at the end of the letter you can indicate what, according to the author, may go wrong and how he sees a positive future.
It’s definitely not worth turning the endings into long and beautiful lines that overshadow everything said above, because now the reader knows how to finish the letters.