Order on the appointment of the responsible person: features of the creation and rules for the preparation of the document

The order on the appointment of the responsible is one of the most important documents issued by the head during the production activities of this enterprise. Its creation is directly related to the organization of the normal operation of the company and serves as one of the ways to solve specific production problems.

Document Purpose

As you know, any order is a special legal act, which is based on the order of the leadership, binding on a particular official. This document is intended to solve the operational and main tasks facing this organization. In this sense, the “Order on the appointment of the responsible” is especially important. With its help, it is possible to establish the work of the enterprise in a certain direction by attracting individual specialists.

The purpose of this document is to increase the responsibility of specific workers to solve generally important production problems. The order for the appointment of the responsible belongs to the category of administrative documents. Depending on the specific field of activity, it may concern issues:

• material liability;
• fire safety;
• retraining and advanced training;
• labor protection and safety;
• turnover of expensive materials and valuables;
• the use of sources of increased danger available at production;
• securities turnover.

The authority regarding the appointment of a certain responsible person, in addition to the head, also has the head of the department in which this employee works.

Order structure

The order for the appointment of the responsible is drawn up in any form. There is no single unified form for this document. In principle, it is compiled by analogy with the main orders for core activities and includes standard subsections that contain certain information:

1. "Cap". At the top of the form is the full name of the company, its form of responsibility and logo. Here, the place, date, title and registration number of the document are recorded.
2. "Preamble". It is a description of the essence of the document and the purposes for which it was created. Information is presented concisely, in just a few sentences. In addition, the preamble may contain a list of individual regulations that served as the basis for the publication of this document. The subsection ends with the word "I order."
3. "Body". It sets out the contents of the order and specifically indicates the employee who is assigned the relevant responsibilities, and who will carry out this work in his absence.
4. "Conclusion" is the signature of the head and familiarization with this order of responsible persons.

When publishing this document, it is necessary to clearly indicate at what point it comes into force. In some cases, the terms of reference require the conclusion of an additional agreement to the employment contract (contract) with the employee. All this should be noted in the order and completed before the appointed date.

Assignment of liability for PB

As an example, we can consider a sample order on the appointment of a person responsible for compliance, for example, fire safety at the enterprise. Such a document has standard subsections and is drawn up on a blank sheet of A4 format or letterhead.

When compiling it, it is necessary to rely on the relevant laws and regulations (Law "On Fire Safety", "Technical Regulation of the Industrial Safety", as well as other departmental documents and local acts of the enterprise). The main text of such an order should consist of three parts:

1. Ascertaining. It usually begins with the words “to provide” or “in connection with”.
2. Administrative. Its text outlines the essence of the issue. First, a document is approved on the basis of which the selected person will conduct his work. The next paragraph after the word “appoint” indicates the employee who will do this.
3. The list of attached documents.

In the second part, the following duties of the selected candidate must be listed:

• conducting briefings with employees;
• maintaining relevant journals;
• checking the status of jobs.

The order is signed by the head and brought to the attention of the relevant employee.

About reporting

Performing their functional duties, employees of the enterprise periodically report for the work performed to the appropriate authorities. To streamline this activity, an order must be issued. It will enhance the responsibility of individual employees to the work entrusted to them.

The sample order on the appointment of responsible persons for reporting, as a rule, has a standard form and consists mainly of three points:

1. Appointment of specific responsible persons. This part can be issued in the form of a separate application, which lists the basic information (name of the reporting form, information about the place and timing of its submission, information about the contractor).
2. Assignment of duties to the chief specialists of the enterprise, who must ensure that their subordinates fulfill the assignment assigned to them.
3. Indication of the person who will oversee the relevant implementation of this order.

All employees mentioned in the document must be acquainted with him personally (under signature).