Documents are an integral part of our life. Our birth is confirmed by a document, every stage of life is associated with official papers, and even death is documented. The main element of a document of any kind are details. It is about them that we will discuss later.
Requisites of documents are their elements that allow you to evaluate the purpose, type and importance of paper. Today, our country has adopted a unified state standard (GOST 351141 from 1998), which determines not only the number of details as such, but also the requirements for their design, as well as regulates their combination in various types of documentation.
The type of document is determined by the degree of its importance, purpose. They, in turn, determine the number and location of details. In general, documents can be divided into two large categories: official and personal.
Personal represent the result of human activity. These include letters and memoirs, photographs and notes. Such documents are of value only for a specific person or circle of people, most often they do not have legal force.
Official documents include various administrative and regulatory acts intended for execution within the framework of an individual organization or the state as a whole (decrees, laws, regulations, protocols, etc.), as well as official personal documents
(identification cards, documents confirming civil condition, status, etc.).
Details of documents are the main element of their official variety. As mentioned above, it is the status and purpose of an official document that determines the number of constituent elements.
The main details of the documents can be distinguished into a separate category. As the name of this category itself implies, they are a set of elements that are necessarily present in official paper. Most clearly, the set of basic details reflects the form or form of the document. It is in them that those details of the document are collected, without which it would be considered incorrectly executed. Among them:
- national emblem and / or company logo;
- name of organization (full and, if any, abbreviated);
- reference data. It is worth noting that the provisions of the standard do not contain clear guidelines regarding the completeness of the content of these data. Therefore, it is sufficient to indicate in them only the legal address and contact numbers. However, often they include bank details ;
- name of the type of document;
- the author and details of the person to whom the document is sent;
- date and registration number ;
- heading
- the actual text of the document;
- Signature of the head of the enterprise or author.
These details of the document are far from the only ones. In addition to the basic elements, it may contain various notes on urgency and confidentiality, approval or approval (otherwise called “vultures” and “visas”).
Many documents, on the contrary, are powerful without some of the above elements. So, those that are intended for internal circulation may not contain reference data on the organization, but rather be executed on a form without them.
The details of the documents, their competent placement and execution in accordance with the adopted standard, speak not only of the literacy of the contractor responsible for the preparation of the document, but also of the high status of the organization itself.