A work book is an important document for any citizen who prefers to work only with official employment. It contains information about all places of work of a citizen, and also lists various awards and achievements. An entry in the workbook of the dismissal must be made by the employer subject to certain rules, otherwise the employee may complain to the labor inspectorate, which will lead to administrative liability of the company.
Purpose of the document
It contains information about the work experience of a citizen at each place of employment.
The positions held by citizens as well as the reasons for dismissal from different places of work are listed in the document.
The nuances of filling
The rules for filling out the document are contained in Resolution No. 255. The main nuances of this process include:
- an entry in the work book about the dismissal or registration of a person for work should be made with reference to the Labor Code;
- must indicate the reasons for termination of the employment contract;
- all employers should maintain these documents, and even individual entrepreneurs who officially hire specialists to work here are included here;
- it is not required to enter information in a book belonging to an external part-time agent.
If employers violate the rules for filling out a document, then employees may have difficulties if they need to prove their work experience or calculate a pension. In this case, different penalties can be applied to violators, and records will also have to be corrected.
Data entry rules
Every employer needs to know how to record a layoff in the employee’s workbook so that all data is considered valid. For this, the general rules are taken into account:
- if a person works in the company for five days, then a record of his employment in the document must be entered;
- all marks are made with a black, blue or purple pen;
- Each entry must have a serial number;
- the first page of the workbook is intended for entering personal information about the employee, which must correspond to the data contained in the passport of the citizen;
- the first page additionally stamps the company that makes the first entry in the document;
- data on employment, dismissal or the appointment of various awards to the specialist are necessarily entered;
- each entry should have a link to the shopping mall;
- abbreviations are not allowed.
If an entry is made in the work book of the dismissal, the employer must note who is the initiator of the termination of the agreement. An employee may resign at his own request or on the basis of a gross violation of labor law. Also, the procedure can be performed by drawing up an agreement of the parties.
Grounds for making entries
Every employer should know how to make an entry in the work book. Dismissal, hiring or receiving awards are actions performed on the basis of written orders formed by the company’s management. Therefore, all entries are made on the basis of different documents:
- Data entry on the first page is carried out using a passport and a document of education;
- if a citizen is hired, the basis is an order for employment, therefore, the details of this order must be in the work book;
- if the employment relationship ends, then a dismissal order is issued, the information from which is transferred to the work book;
- information on the transfer of a citizen to another position corresponds to the data from the transfer order;
- an entry is made in the document regarding the passage of the applicant for military service, for which his military ID is used;
- often at work, citizens take advanced training courses or are completely retrained, which allows them to leave an appropriate record in the workbook, using the received document on education;
- if the company changes the name during the work of a specialist, then this fact is recorded in the document without a serial number, and the order of management is the basis.
Therefore, all entries should be made exclusively with reference to administrative documents generated by the management of the enterprise.
Dismissal at will of employee
If you plan to terminate the employment relationship between the employee and the employer, then an appropriate entry in the workbook is mandatory. Dismissal of one's own free will may be due to various reasons. For this, certain rules must be observed by a citizen:
- two weeks before the dismissal, it is required to notify the head of the company about his decision, for which a corresponding application is transmitted;
- this document states that the employee directly wishes to terminate the employment relationship;
- standard training is required at the workplace for two weeks;
- on the last day of mining, the employer makes the necessary mark in the work book.
Only under such conditions will the termination of employment be lawful.
How is the recording done?
The entry in the workbook of the dismissal must contain the following information:
- the first column is a serial number;
- the second column indicates the date of the preparation of the order T-8, on the basis of which the employment relationship is terminated;
- the third column contains the reason for the dismissal, represented by the desire of the direct employee to terminate the contract;
- the fourth column is intended to include the details of the order, on the basis of which the employee is dismissed.
Often, the parties agree on the possibility of early termination of the agreement, and in this case the labor book indicates that the employment relationship has been terminated on the basis of the agreement of the parties.
A sample of the dismissal entry in the work book on the initiative of the employee is located below.
The main reasons for dismissal and paragraphs of articles of the Labor Code
In the workbook, the head of the company is obliged to leave links to articles of the Labor Code, on the basis of which the employment relationship with an employee is terminated. The main points of this article include the following paragraphs of Article 77 of the Customs Code:
- P. 1. Between the parties a mutual agreement was reached regarding the date of dismissal or the conditions of this process. In this case, dismissal occurs by agreement. The entry in the workbook should contain a link to this item.
- P. 2. Expiration of a fixed-term agreement.
- P. 3. The initiator of the termination of employment is the employee. He is not obliged to indicate in the application exactly what reasons he wants to leave work.
- P. 3. An employee has reached retirement age, as a result of which he wishes to retire.
- P. 4. Dismissal is carried out on the initiative of the employer. This includes downsizing or gross misconduct by an employee.
- P. 5. Transfer of the employee to another company.
- P. 5. Transfer of a specialist to another position in one organization.
- P. 6. An employee wishes to quit his job, as a new director of the company has been appointed or the company reorganization procedure has been completed.
- P. 7. The employer wants to make certain changes to the employment contract, which leads to the fact that the employee wants to quit.
- P. 8. The employee does not want to be transferred to another position on the basis of certain health problems. In this case, he can be fired by writing an application on his own or on the initiative of the employer.
- Paragraph 8. The company does not have vacant vacant places that could be transferred to an employee who can no longer cope with his duties on the basis of health problems.
- P. 9. The specialist does not want to move to another city to work in a company branch.
- P. 10. Certain unforeseen circumstances arise, due to which the employee must resign.
- P. 11. The rules of the employment contract are violated, which creates obstacles to further work.
Often, the employer and employee agree on special conditions for dismissal, for which purpose dismissal occurs by agreement of the parties. The entry in the workbook in this case should contain a link to paragraph 1 of Art. 77 shopping mall. A sample of such a record is located below.
Can I cancel a record?
Often, after entering information into the document, the decision regarding the dismissal of the employee changes. An entry in the work book under such conditions may be canceled. For this, an appropriate order is issued, approved by the Director General. After that, the information in the book is correctly entered:
- the first column contains the record number;
- in the second column is the date when new information is entered;
- the third column fixes that the entry made for a certain number is invalid;
- in the fourth column the details of the order are prescribed, on the basis of which the dismissal is canceled.
Usually, cancellation is required if an employee changes his mind to quit or if a vacant place appears in the company that he can take.
How are changes made?
Often, employers make various mistakes when entering information into the documentation. This is especially true when many workers quit, for example, when dismissal is being implemented to reduce. The entry in the work book may contain inaccurate information, so changes are required.
For this, it is not allowed to simply cross out any inscriptions or use corrective means. Therefore, if you need to make changes, an additional record is made based on the serial number. The day of filling out the document is indicated, and it is also indicated that the previous record is invalid. After the correct information is registered.
What mistakes do employers make?
A sample record of dismissal in the workbook contains information about what kind of data should be contained in this document. Based on the example, it is possible to make a record without difficulty, but even under such conditions, business leaders often make serious mistakes. Common problems include:
- use of red, green or other color pens to create text;
- the use of numerous abbreviations that are not permitted in this document;
- the reason for the termination of the employment relationship is incorrectly formulated, since all records must be accurate and reliable, and they must also refer to regulations;
- often employers even use the wrong wording of the reasons for the dismissal of employees;
- there is no assurance of the text by the personnel officer, since it is imperative that after the entry is made, the signature of the responsible person with the transcript must be signed;
- if the company has a seal, then it must be placed on the document;
- missing familiarization signature of the employee.
You must be responsible in filling out the document.
Consequences of errors
After receiving the work book, all specialists must make sure that there are no errors in it. Otherwise, they will not be able to use the document to confirm the experience. In this case, you will have to contact the former employer to correct the data.
Often various flaws come to light even when the director is fired. A sample entry in the workbook is located below, and after studying it, the employer should not have any difficulties with the dismissal of employees.
When is a document issued to an employee?
A work book is issued to a former employee with all the data entered right on the day of termination of the contract. It is on this day that the specialist last performs his duties at the workplace.
Often, citizens make an application for leave with subsequent dismissal. In this case, they do not need to work out for two weeks, although at that time a citizen is still listed in the company. But under such conditions, it is necessary to pay the required funds and transfer the work book to the specialist on the last day of his stay in the company.
Conclusion
A work book is an important document for any citizen. Therefore, it should contain only reliable information. Employers should be well versed in how to make a note of the dismissal of an employee in this document.
If the basic rules of the process are violated, you will have to cancel the record, and then enter the necessary information correctly. Only under such conditions will an employee be able to prove his experience.