Certification of a copy of a document is a completely ordinary matter. Any notary will do this for a small fee in a short time. A certified copy may be required not only for a citizen to submit a claim at the place of jurisdiction, but also for organizations for drawing up contracts or during judicial practice. In this article we will tell you how to certify a copy of a document not only at a notary public, but also at your place of residence or work.
The first way. Notarial
The legislation spells out the right to certify the authenticity of citizens' documents upon request. A notary is not entitled to refuse a service. The only case when you can be denied is if the document itself has corrections, erasures, supplements (especially those made with a pencil) and other fuzziness.
Before attesting a copy of the document, they check the original for legality and accuracy. If the document has obvious signs of falsification, the notary has the right to send it for examination, having drawn up the relevant resolution.
By the way, before attesting a copy of the document, the notary is obliged to check the passport of the person who applied for the service. It can be both the owner of the original and his authorized representative. Also, do not forget that there is a list of documents whose copying is prohibited by law, and you have the right to refuse. These include documents with the heading "Secret", as well as certificates of mental health, as well as contracts drawn up in simple written form, drawn up legally incorrectly. After reconciling the original with a copy, an entry is made in a specialized accounting journal, stamps and signatures are affixed.
It is completely legal that a notary’s right to certify a copy of a document from a copy provided that it has been issued by a legal entity that owns the original, is executed in accordance with all the rules, or has been notarized before.
The second way. At the place of work
We can say that this method is most in demand among individuals. When applying for loans, passports, grants, compensations and much more, copies of various documents are required. The company has the right to both certify a copy of the document whose original is in their possession (work book), and others (employee passports). Organizations act on the basis of Decree of the Presidium of the Supreme Council of the RSFSR of 04.08.1983 No. 492. The rules for certifying these copies are the same as for notaries. The right of certification and subsequent signature is vested in the head or authorized person.
The third way. At the place of residence a
In some cases, the heads of the HOA or other governing body of your house also have the right to certify documents. The official stamp, “Copy is correct” and the signature of the person in charge are the minimum that they can put on your document to attest to its authenticity for presentation to the court upon request. For example, to apply for temporary registration, you need to provide photocopies of certain documents to the inspector of the FMS. The authenticity of your signature and the authenticity of copies made from the originals are certified by the person in charge of the management company.