What is operational information? Where is it used? What features of its application exist? These and other similar issues will be considered in the article.
In general and in general
The fact that information can be transmitted over a distance is unlikely to cause an objection from anyone. Moreover, it can be found in inanimate nature. It can take various forms. So, by the rings of trees you can judge the features of different years, DNA and RNA allow you to inherit the shape and appearance of your ancestors. There is also operational-search information, according to which they look for the lost, criminals, stolen people or material assets. It can take various forms, depending on the area where it is used.
Three types of operational information
The following types are conventionally distinguished:
- Information fact. In fact, this is a model of a real situation, process, object.
- Information is a prototype. This includes everything that reflects the contents of a process, object, or situation that is created.
- Regulatory information. This is data that has been developed and recommended for continuous use. Examples include standards, standards, patterns and norms.
Between these three types of information there is a relationship by which the uncertainty is removed and effective decisions can be made. So, normative data are the embodiment of experience, scientifically based decisions and the basis for the protocols of the future situation (object, process). During activity, information about the intermediate and final results is compared. It can be represented as:
- Management regulations. An example in this case are job and job descriptions.
- Norms, standards, normals, norms, laws.
- Technological maps of operational (production) processes.
- Characteristics of objects and subjects of the external environment.
- Information about labor, material and financial resources, as well as operational information about their information.
It is necessary to ensure that the most relevant information is present, which is targeted, timely, reliable and complete. This is especially important in modern conditions. Now we are suffering not so much from a lack of data, but from an excess of useless and unnecessary information. Therefore, it is necessary to learn to separate it from the characteristics we need in order to control the situation.
Carriers
The storage of operational information provides that it must be located somewhere. As carriers can act:
- Reports, reviews, notes.
- Paper and electronic document management system.
- Databases, information storages, reference books, libraries, catalogs.
- Automated control and design system.
- Records of employees.
- Internet resources like corporate sites, electronic stores, mailing lists.
- Information pages located inside local networks.
The most appropriate is the creation of an integrated data system, on the basis of which it is possible to automate the activities of specialists and managers. The presence of such tools allows you to create a single corporate information space, which has a positive effect on the performance of activities.
Work with data
If there is a desire to improve the quality of management, it is necessary to prepare well for the processing of information. Initially, this requires an audit. It will help identify problem areas where conflicting or false information appears. It also allows you to find out what the IT and / or analytics department is doing, why the time is delayed and there are no visible results in solving the tasks. Then, the necessary procedures and rules of work should be developed and implemented in order to generate operational indicators and situational reports. Common standards should also be developed. So, a common situation is when operational information is needed, but its receipt is inhibited by the understanding of the received data. In such cases, standardization will allow to level this problem and increase the rate of exchange of analytical indicators and decision making. It is also necessary to ensure that correct and consistent information is available. The presence of special software models allows you to obtain actual data on the position of the company and all ongoing processes.
In economic activity
Data is most important here. Operational information is used in order to make decisions on which the stability, continuity and uninterrupted operation of the business activity, as well as the fulfillment of planned indicators, depend. All this can be realized through a system-structural approach. In this case, the organization itself as well as the individual elements are of most interest. If attention is focused on business processes, then we have a process approach. In this case, create information streams of data that are engaged in its maintenance. They act as an explanation of individual points. The prompt receipt of information performs a number of important tasks in ensuring business continuity. Take, for example, the situation with the warehouse of raw materials. If you do not replenish stocks on time, then production may stop. And this should not be allowed in any case. It is impossible to exclude both hitches, and the human factor. Therefore, the best option is when the supply department is notified automatically when the number of resources decreases. And she makes sure that this message is not ignored. In such cases, no matter how much operational information is received, everything can be monitored and tracked. If only there was enough space on the server.
In nature
Operational information in the environment is one that is transmitted using various mechanisms, but can be extracted on the basis of genotype or phenotype data. To illustrate the first example, we can cite data that contain DNA or RNA. They affect the structural basis of biological formation. The phenotype is the tree rings mentioned at the very beginning of the article. That is, only the general mechanism is known, but the details of its implementation or its embodiment are hidden behind a veil of secrecy.
Operational information of public institutions
Obtaining accurate and reliable data is important not only in the field of entrepreneurship. These moments play an important role in social processes. Here, for example, if a natural disaster occurred in a certain region of the Russian Federation, then information about it should be quickly transmitted further so that the necessary resources are allocated to eliminate the consequences. Also, when laws are enacted, care must be taken to ensure that all responsible employees are informed of the changes. In such cases, effective management of the information is necessary. As an example, you can cite the service (management) of operational information and international relations of the FSB of the Russian Federation.
Social Data Transfer
How can I not recall the rumors! How much they could do! One had only to start and promote the rumor that some company would collapse, as it had happened so that even strong organizations did not survive panic. Therefore, operational information can be a serious weapon. And you do not always need to believe what you can hear on the street. After all, a refutation may come out, which will show that the information is untrue, but it will not be possible to compensate for the damage from it. It should always be remembered that the data disseminated in society do not pass the test, and sometimes they can also be deliberately falsified. That is, to treat them from a position of complete confidence, as is possible in a commercial enterprise, is reckless. Any operational information should be checked by each person from the position of logic and facts. In addition, you should try to pay less attention to various problems that are not directly related to the person. So, if someone unfamiliar was unlucky, he slipped and was injured, and some friends tell about it, then the value of this information is close to zero. And it can be ignored. Do not forget that there is a lot of low-value or generally “junk” information. But if it became known that money was allocated to repair the road near the house, but it was not carried out, and the responsible person has a new car, then this is the reason to begin to act actively. And this is important information, since the funds were literally stolen, and if you remain silent, then you will have to pay after that for the repair of your car.
Other specific points
Where else can you talk about the availability of operational information? On the whole, there are a lot of possible answers to this question, but for the most part they are components of the previously considered points. Therefore, we will say a few more words about the receipt, management and storage of information. The first and most important thing is to ensure that the most important data arrives without problems. In addition, they must be true. But more or less, this process can be organized in well-controlled small associations, such as commercial enterprises. In the management plan, care should be taken to ensure that the information immediately reaches the right person, or at least with a minimum number of intermediaries. And it should be stored in such a way that it can be easily removed and used.
Conclusion
Operational information is an important element of the processes that constantly occur. It allows you to find out the most accurate and real data at a certain point in time, which cannot but affect its importance. After all, as they say, the one who owns the information also owns the world. And structured and ordered data makes the management process even easier and more enjoyable.