Business schemes in Russia are becoming more complex over time. Bidders need to go through important steps in order to ultimately get an order.
Ways to identify suppliers
Procurement under a contract system is a multicomponent chain of legal stages. Possible errors in the process can lead to loss of time, economic profit and, importantly, the reputation of the company. Therefore, it is so important to know the rules established by law.
According to statistics, the methods for determining the supplier are as follows:
- via electronic auctions;
- in open competitions ;
- supplier unity;
- Quotation requests
- other options.
The tendering process is a complex regulated procedure with various aspects and pitfalls. To achieve success, it is necessary to take into account the requirements of regulatory documents and build on existing experience in this area.
Most organizations applying for a tender do not have their own employees with a sufficient level of competence. For this reason, company management prefers to use the services of tender support provided by independent firms.
What prevents direct participation in competitions?
Companies do not seek to participate in tenders on their own for several reasons:
- a large number of legislative and regulatory documents;
- constant changes in the rules of procedure;
- strict requirements for the contestants;
- a lot of necessary documentation.
Companies involved in tender support have the necessary knowledge in the field of legislation and can correctly apply them according to the situation. Cooperation with them will help reduce possible risks and develop the necessary strategy for participation in the procedure, as well as minimize the controversial nuances.
Comprehensive and local support
Tender support can be complex and local. Stages of a comprehensive service:
- the procedure for finding the desired event on special sites;
- formation of a package of documents, registration of an application;
- passing the bidding and auctions on behalf of the customer;
- registration of electronic signatures;
- electronic accreditation of the company;
- loan assistance for a tender;
- consultations on legal, organizational and technical issues;
- preparing company employees for tender activities.
Tender support of a company may include some of these services, as well as a full range. It all depends on the qualifications of the company and the financial potential of the customer company.
Local tender support may include:
- a one-time service that solves any one task;
- the continuous provision of only one service (for example, reissue of a digital signature).
Tender Outsourcing
The tender outsourcing service may be part of the tender support and may be of short duration.
Who benefits from tender outsourcing? The service may be required:
- companies with no experience in participating in competitions;
- organizations in which there are no specialists involved in bidding;
- firms in need of a one-time service in preparation for the competition;
- organizations accustomed to using outsourcing support for all non-core activities.
Advantages and disadvantages of the service
The advantages of such services include:
- freeing up time for specialists in the state to perform basic tasks;
- There is no need to keep an employee specializing in competitions;
- lack of errors in the tender documentation.
The disadvantages include:
- the customer also has to prepare the necessary documents for the competition;
- high cost of tender outsourcing;
- there is no 100% guarantee that the competition will be won.
Criteria for choosing an organization for cooperation
Choosing a company to conclude a contract for tender support, you need to pay attention to several points. It’s important not to fall for the tricks of scammers. How to distinguish unscrupulous firms? They have some features:
- provide unreliable warranties;
- lower prices;
- do not have information about their own customers;
- call very short deadlines for the performance of work;
- trying to introduce an exclusively comprehensive service without providing separate services;
- They are engaged in the quick execution of necessary documents.
Similar characteristics are distinguished by companies that do not have a sufficient level of qualification and experience. Collaboration with them may expose the organization to various risks, which may result in civil, administrative and even criminal liability.
The low cost of services should attract attention in the first place. Companies already involved in such transactions know how difficult the service can be and how many specialists have to be involved in the work to achieve the desired result.
Specialized companies spend impressive amounts to train employees and are constantly monitoring changes in legislation. Therefore, the prices of such companies a priori cannot be low. The cost of tender support consists of a whole range of services.
Usually the company provides a price list for its services. On average, the cost of a service starts from 15-20 thousand rubles for escort during the month. However, you need to understand that the total amount will be determined by individual nuances depending on the tasks of a particular client.
Rules for successful participation in the tender
Before using the services of outside companies, it is worth considering some points:
- Determine the ultimate goal of bidding. It is important to consider the volume and schedule of orders.
- All stages that can be performed independently should not be outsourced.
- Outsourcing should not be expected to solve all the problems associated with the tender. This is just one of the tools, and not always guaranteeing a positive result.
- Even in cooperation with an outsourcing company, you will have to participate in the preparation of documentation and communicate with consulting companies.
- Some companies should not succumb to low prices. When choosing an outsourcing organization, you should first familiarize yourself with the prices of some of them, then the optimal cost of the service will be understood.
- When choosing an organization, you should take this process carefully and scrupulously. The company must have sufficient experience, qualifications, an appropriate list of customers, approved tariffs, and developed documentation.
- Do not believe the unconditional promises of outsourcing organizations that promise success in the competition. No company can guarantee a 100% victory in bidding.
Does it make sense?
If the organization constantly participates in tenders in order to attract new customers, hiring companies accompanying this process is likely to be unprofitable. As a rule, to teach these skills to specialists in your company will be a more convenient and economical way of doing business. It may be necessary to create a department dealing with competitive activities.
If interest in tendering arises infrequently, is of a short-term nature, then the service of tender support of business from outsourcing firms will be most welcome. In this case, it will be convenient and profitable.