The assistant secretary is classified as a professional. This position may be held by persons with higher or special secondary education and work experience of more than one year. Without experience, the appointment is made during special courses.
The job description of the secretary-referent says that this employee is subordinate to the director, and in his work should be guided by legislation, the organization’s charter, orders of the management, regulatory and methodological materials on office work, the regulation on the structural units of the enterprise, etc.
The job description of the secretary indicates that this specialist should know the direction of the organization and the structure of the organization, the names of the heads of departments, higher bodies and partner organizations. The reviewer should have knowledge on the design of management documents, know the methodology and regulatory documentation for conducting office work, typescript, the basics of aesthetics and ethics, labor law, business communication.
The employee must be able to use computer and other office equipment, work in the Windows environment, use e-mail and the Internet, office equipment and communications, conduct business negotiations and draw up draft orders, business letters and meeting minutes.
The job description of the secretary entrusts him with the functions of information reference services, personnel records and documentation (maintenance of employment books, execution of employment contracts, business trips, etc.), organizational and documentary support of the management.
The assistant secretary must register, take into account, accept documents, exercise control over their execution, ensure their storage. He also controls the quality and accuracy of the preparation and preparation, approval and approval of documents that are submitted for signature to the head, the execution of management instructions, takes measures for the quality and timely execution of orders and instructions.
The job description of the secretary-assistant instructs him to prepare meetings, draw up and keep the minutes, receive visitors, keep personnel records, perform duplicate copying and typewriting, carry out management tasks within his competence, and select documentation for destruction or archival storage.
The job description of the secretary of the head gives him the right to review documents and send them to specialists and heads of the organization. The reviewer may demand from the heads of departments reports on the work done and explanations about the failure to fulfill the tasks and instructions of the head on time. The secretary has the right to demand completion of documents from the executors if they are incorrectly executed; to endorse management documents within its competence. The reviewer submits to the head of the proposal proposals for improving documentation support and improving managerial work methods. He can work with documents representing trade secrets. In addition, this specialist may require the creation of normal conditions for him to fulfill his duties.
The job description of the secretary indicates that he is responsible for the improper storage of documentation, the careless registration and maintenance of documents, the disclosure of information that contains trade secrets and has a classified heading, untimely and unclear performance of duties on the job.